Payroll Manager

Position overview:

The successful candidate will act as the Pay Space Super User
, responsible for end-to-end multi-entity payroll processing, system parameter configuration, entity registrations, and flawless tax and statutory compliance across 1,500+ staff members.

• Payspace - deep advanced understanding is essential
• Grade 12 (Matric):
  Essential.
• Tertiary
  
  Qualification:
  
  Degree/Diploma in Payroll, Accounting, Finance, or Human Resources (highly advantageous).
• Total Payroll
  
  Experience:
  
  Minimum 8+ years of hands-on payroll administration
• Leadership
  
  Experience:
  
  Minimum 5+ years in a direct managerial or team leadership capacity overseeing payroll staff.
• Volume Capacity:
  Proven track record managing complex,
  multi-entity payroll environments exceeding 1,500 employees.
• Entity Onboarding:
  Demonstrated experience in setting up and registering new companies with statutory bodies (
  SARS, Labour, WCA).
• Bureau
  
  Experience:
  
  Background working within a payroll bureau or multi-client/multi- entity structure is highly desirable.

• Pay Space Mastery (Non-negotiable):
  Deep functional understanding of Pay Space, including parameter changes, module setups, and advanced system
• Advanced MS Excel:
  Non-negotiable proficiency (VLOOKUPs, Pivot Tables, data matching, payroll reconciliations).
• E-Filing / Easy File:
  Expert level in managing EMP
  201,
  EMP
  501 periodic, and annual

• Team Management:
  Direct, train, motivate, and manage performance for 3 Payroll Officers, establishing structured workflows and delegating responsibilities as the team
• Accountability & Discipline:
  Enforce strict adherence to monthly payroll deadlines and hold team members accountable to a "first-time right" standard.
• Process Optimization:
  Design, implement, and maintain internal control systems and checking mechanisms to minimize risk and improve departmental efficiency.
• System Administration:
  Act as the internal Pay Space Super Establish access controls, audit user rights, configure parameters, and set up system rules for new operational requirements.

• High-Volume Payroll:
  Oversee the monthly rolling payroll execution for 1,500+ employees across multiple corporate and store entities.
• Data Integration:
  Review and process wage sheets, biometric clocking data, new hires, salary adjustments, variable pay, and terminations in Pay Space.
• Financial Reconciliations:
  Perform deep-dive payroll account ledger reconciliations, clear payroll-related queries, authorize bank payment uploads, and generate executive reporting via Smart Reports.

• SARS Compliance:
  Flawlessly execute monthly, bi-annual, and annual SARS returns (EMP
  201 and EMP
  501) via eFiling/Easy File; oversee IRP5 run configurations and distribution.
• Entity Registrations:
  Register new corporate entities/companies with relevant bodies including SARS, COIDA/WCA, Department of Employment and Labour, and Bargaining
• Statutory Body Management:
  Reconcile and submit data for Bargaining Councils, Unemployment Insurance Fund (UIF), Compensation Fund (WCA/COIDA), and Provident Funds (Sanlam/Momentum/IRetire).
• Legislative Alignment:
  Ensure all payroll operations comply strictly with South African employment laws, including the Basic Conditions of Employment Act (BCEA),
• Compensation for Occupational Injuries and Diseases Act (COIDA), and SARS legislation.