Financial Administrator

PRIMARY RESPONSIBILITIES

Carrying out financial accounting and administrative duties to ensure adherence to all financial systems, procedures and policies and company Code of Ethics.

SPECIFIC RESPONSIBILITIES

Financial responsibilities

• All duties, authorities and responsibilities as outlined in the Business Administrator Finance Responsibilities document which include:
• Request new client accounts be opened
• Job registering, client invoices and credit notes processing on Boss OM, Doc-IT and SLIMS
• Maintenance of the financial module on SLIMS including updating pricing structure, quote codes and client information and invoices
• Administration, invoicing and collection COD accounts
• Debt collection and collections feedback and follow up
• Bad debt collection, action planning and follow-up
• Assist and cooperate during unannounced internal compliance audits (Finance Compliance Audits procedure)
• Ensure all write offs (Write Offs procedure) are correctly completed
• Ensure compliance with requirements and procedures for Petty Cash (Bank and Cash procedure)
• Ensure all Inter-Company financial requirements are finalized and adhered to fully invoiced on SLIMS and Doc-IT.
• Perform any other reasonable tasks as assigned by direct line manager

Customer communication

• Liaise with clients regarding queries - accounts, payments and other financial administration requests.

Education

• Appropriate tertiary qualification / Grade 12 certificate with 5 years applicable experience.

Experience

• 5 years’ experience in a similar financial environment
• Bookkeeping

REQUIRED SKILLS

• Positive and assertive attitude
• Client liaison and good communication skills, bilingual in both English and Afrikaans. (verbal and writing)
• Ability to work independent and in a team
• Flexible, diplomatic, sales-orientated
• Efficient time management
• Effective organizational skills
• Able to work under pressure and meet deadlines