HR Officer

Duties and Responsibilities
Recruitment & Selection

• Support the recruitment process for allocated roles, including preparation of recruitment documents, drafting and placement of job adverts, coordination of interview schedules and testing, liaison with candidates and recruitment agencies, and conducting telephone screens and interviews with hiring managers.
• Continually review our recruitment processes to ensure they are effective and suggest process improvements where required.
• Participate in and provide support for the design, development, and implementation of the overall recruiting strategy.
• Support the implementation of projects within the business, such as graduate recruitment, social media implementation, employer branding, diversity, and inclusion best practices.
• Prepare onboarding documentation and facilitate new employee orientation.

• Maintain accurate employee records and HR databases.
• Assist with employment contracts, IT equipment, and HR documentation.
• Assist with monthly HR reports, leave records, probation tracking, and personnel file audits.
• Promote equality and diversity as part of the culture of the organization in all actions and activities.
• Establish, develop, and maintain effective and credible working relationships throughout the organization.
• Demonstrate commitment and corporate focus.
• Maintain professional HR integrity and confidentially ensuing that confidentiality and data protection requirements are maintained and adhered to.

• Support Senior HR Business Partner with basic ER matters in alignment with SA labour laws (BCEA, LRA, EEA).
• Schedule and document consultations and counselling sessions.
• Promote fair and consistent application of company policies.
• Keep up to date with employment legislation and good practice, and recommend improvements to the Senior HR Business Partner.

• Maintain confidentiality and data protection as required by POPIA.
• Ensure adherence to pharmaceutical industry compliance standards such as:
• Health & Safety protocols
• GMP requirements
• Support HR compliance during audits

• Coordinate training schedules, record attendance, and maintain training matrices.
• Track statutory and compliance training requirements.
• Support performance management processes and probation reviews.

• Assist in organising wellness days.
• Participate in culture-building initiatives and align with pharmaceutical operations.

• Support the Senior HR Business Partner with monthly payroll processing.
• Support with changes to employee details in line with payroll cut-off.
• Leavers processing, to include acknowledgement letters, final salary calculations, and exit interviews.

• Support the HR Business Partners when required with change management processes such as consultation handling, restructure, redundancy, change of terms, etc.
• Support the manager to use the performance assessment system to identify development needs and priorities.
• Assist with Group HR Projects as and when requested.
• Any other ad hoc requests.