Dispatcher, Administrative​/Clerical

Description We are looking for a detail-oriented Dispatcher to join a construction-focused team in Ceres, California. This contract-to-permanent opportunity is ideal for someone who can coordinate communications, support daily operations, and keep scheduling and administrative tasks moving efficiently.

The right candidate will be comfortable handling a multi-line phone system, assisting with accounts payable activities, and communicating professionally in both English and Spanish.

Responsibilities:

- Manage incoming calls through a multi-line phone system and direct inquiries to the appropriate team members or departments.

- Coordinate dispatch activities by organizing schedules, relaying updates, and ensuring timely communication between field and office personnel.

- Provide administrative support for accounts payable processes, including tracking invoices and assisting with payment-related documentation.

- Maintain accurate records in Quick Books and update operational information to support day-to-day business needs.

- Communicate with clients, vendors, and internal staff in Spanish and English to support smooth business operations.

- Monitor work orders, service requests, or job-related information and ensure details are recorded clearly and followed through appropriately.

- Assist with general clerical tasks, reporting, and correspondence to help maintain an organized workflow. Requirements

- At least 3 years of experience in dispatching, office coordination, or a similar administrative support role.

- Hands-on experience working with a switchboard or multi-line phone system in a fast-paced environment.

- Working knowledge of accounts payable procedures and related administrative tasks.

- Experience using Quick Books for data entry, recordkeeping, or financial support functions.

- Ability to conduct business communications in Spanish and English with professionalism and accuracy.

- Strong organizational skills with the ability to manage multiple priorities and respond quickly to changing needs.

- Clear communication skills and attention to detail in both verbal and written interactions.

Please contact Robert Half at  for immediate consideration.

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