Property Maintenance Coordinator

Job Summary

Under minimal supervision, coordinates and performs a variety of maintenance activities and capital improvement projects to proactively maintain building systems and infrastructure. The Property Maintenance Coordinator is responsible for the development of maintenance-related and project-specific budgets, plans, and schedules. This role ensures a safe, functional, and comfortable environment for occupants.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

• Plans, prioritizes, and carries out multiple long-term and short-term property maintenance activities and capital improvement projects across multiple sites.
• Consults with outside contractors to get recommendations/estimates for more significant building repairs, meets contractors when they arrive, and verifies that work is completed satisfactorily.
• Reads and interprets building plans, specifications, and blueprints.
• Responsible for maintenance-related and project-specific budgets, plans, and schedules.
• Creates and refines preventive maintenance programs for the portfolio of properties.
• Operates hand tools, power tools, and motorized machinery essential for performing maintenance repairs, including drills, saws, welders, grinders, forklifts, and boom lifts.
• Maintains physical and electronic copies of all blueprint drawings for the properties and projects under control.
• Writes basic Standard Operating Procedures (SOPs) for various building systems.
• Conducts repairs and maintenance on all operating systems to ensure effectiveness and compliance with safety standards, including fire suppression and alarm systems, HVAC systems, plumbing, landscaping, and more.
• Performs office and building refurbishments such as painting, drywall repairs, ceiling tile and lighting replacements.
• Maintains knowledge of applicable quality, environmental, and safety regulatory codes.
• Participates in weekly team meetings.
• Assembles and rearranges modular furniture, office furnishings, and equipment in cubicles and offices.
• Responds to and addresses emergency situations at the properties, which may require nighttime or weekend work.
• Uses the CMMS work order maintenance program to open, close, and track work orders.
• Participates in the maintenance and refinement of a proactive preventive maintenance program.
• Builds and maintains effective relationships with tenants and external partners to address maintenance needs.
• Maintains satisfactory attendance, including timeliness.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made for individuals with disabilities.

• High school diploma or state-issued equivalency certificate plus 5 years of experience planning and executing maintenance activities and projects with increasing responsibility.
• Availability to work on-call.
• Ability to lift and carry up to 50 pounds.
• Valid driver's license with a safe driving record; must obtain a state driver’s license within 30 days of hire.
• Experience operating hand tools, power tools, and motorized machinery required for maintenance repairs.
• Proficiency in painting, drywall repairs, ceiling tile replacements, and lighting installations.
• Proficiency in reading and interpreting plans, specifications, and blueprints; ability to understand applicable codes.
• Forklift and reach lift certifications.
• Strong written and verbal communication skills.
• Basic arithmetic skills (adding, subtracting, multiplying, dividing).

• Experience with problem definition, data collection, fact establishment, and drawing valid conclusions.
• Mechanical aptitude and ability to determine best approaches to situations.
• Experience organizing and prioritizing work to meet deadlines.
• Ability to diagnose and resolve electrical issues efficiently, minimizing downtime.
• Experience identifying and fixing HVAC system problems to maintain optimal performance and energy efficiency.
• Skill in maintaining and repairing dock levelers, dock doors, and rail shelters.
• Experience identifying and correcting…