Scheduling Coordinator

Gallo Legal Services
Location: Atlanta, GA (Chamblee)
· On-site Employment Type: Full-Time Reports To: Scheduling Manager

Gallo Legal Services is the largest privately owned legal support services firm in Georgia. We provide court reporting, legal videography, trial services, and ancillary litigation support to law firms across the state, nationally, and internationally. We are known throughout the legal community for delivering reliable, high-quality service — and for building a workplace where people genuinely want to come to work.

We have been recognized multiple times by the Atlanta Business Chronicle as one of Atlanta's Best Places to Work, including a first-place ranking in the medium-sized business category. Our culture is built on fairness, teamwork, and a shared commitment to doing excellent work for the attorneys and legal professionals who depend on us.

The Legal Scheduling Coordinator is responsible for coordinating and managing the scheduling of court reporters, legal videographers, and related services for depositions, hearings, and other legal proceedings. This role is the operational heartbeat of our service delivery — when scheduling runs well, everything downstream works. When it doesn't, clients feel it immediately.

This is a fast-paced, detail-intensive role that requires someone who thrives under pressure, communicates clearly, and can manage competing priorities without losing track of the details. You will work closely with our court reporters, videographers, clients, and internal teams to ensure every job is staffed, confirmed, and set up for success.

• Coordinate scheduling of court reporters and videographers for depositions, hearings, arbitrations, and other legal proceedings across multiple jurisdictions
• Serve as a primary point of contact for law firms and attorneys requesting services, ensuring a professional and responsive client experience
• Manage calendar logistics including date changes, cancellations, reporter availability, and last-minute adjustments
• Confirm assignments with reporters and videographers, ensuring all job details are accurate and communicated clearly
• Communicate proactively with clients regarding scheduling confirmations, changes, and any potential conflicts
• Troubleshoot scheduling conflicts and find solutions quickly without compromising service quality
• Support coverage planning to ensure adequate staffing across all service lines and geographic areas

• 1–3 years of experience in scheduling, coordination, or administrative support, preferably in legal services, professional services, or a similarly fast-paced environment
• Strong organizational skills with the ability to manage multiple moving pieces simultaneously
• Excellent verbal and written communication skills — you will be speaking with attorneys and legal professionals daily
• Calm and composed under pressure, especially when managing last‑minute changes or competing requests
• Detail-oriented and reliable — accuracy matters in every confirmation and every assignment
• Comfortable with technology and scheduling systems; ability to learn new platforms quickly
• A team player who values collaboration and supports their colleagues
• Professional demeanor and a genuine interest in delivering excellent client service

• Award‑winning workplace culture — recognized multiple times as one of Atlanta's Best Places to Work by the Atlanta Business Chronicle, including a first-place ranking
• Excellent reputation in the legal industry — attorneys across Georgia and beyond trust Gallo for their most important cases
• Collaborative, supportive team environment where your contributions are valued and your voice is heard
• Growth‑oriented company with opportunities to develop your career in legal services operations
• Competitive compensation and benefits including health, dental, and vision insurance, 401(k), and disability insurance
• Stable, professional work environment with strong leadership and a clear commitment to doing things the right way

• In‑person position based in Chamblee, GA
• Standard business hours, 8:30 to 5:00.
• Structured, professional office environment

Gallo Legal Services is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, age, veteran status, disability, genetic information, gender identity, gender expression, or any other characteristic protected by law.