Church Administrator - Chamblee First UMC

Church Administrator - Chamblee First UMC Church Administrator

The Church Administrator has the responsibility for oversight, management, and execution in the areas of finance, internal & external communications, and administration of the day‑to‑day operations for Chamblee First United Methodist Church (the Church).

• Manage financial processes including accounts payable/receivable, payroll, and contributions.
• Work closely with the Finance Committee and Treasurer to maintain accurate financial records.
• Develop and manage an annual church budget in collaboration with Church staff and lay leadership.
• Ensure weekly deposits are made and transmit automatic deposit files to the bank.
• Oversee the reimbursement process to Church staff and members.
• Ensure all checks are properly signed for paying bills and reimbursements on a timely basis, and supervise the daily cash balance to insure sufficient funds are maintained in all checking accounts.
• Maintain historical data and proper retention systems for financial and banking records in accordance with the IRS.
• Prepare annual reports for the Church Conference and audits when applicable.
• Attend and report to the Finance Committee and the Administrative Board regarding Church finances.
• Ensure distribution of financial reports as needed by church staff, committee members, and Kindergarten.
• Support processing of designated gifts as well as stock or personal property gifts.
• Support the preparation and distribution of Giving Statements for each contributor.
• Provide support for Stewardship Campaigns and assist with preparation for committee members.
• Provide volunteers a monthly list of Memorials and Honorariums received for sending acknowledgement cards.
• Reconcile event proceeds and when appropriate, make mid‑week deposits.
• Ensure accurate financial records are kept for all registration events.
• Ensure proper stewardship and confidentiality of financial information.

• Create, organize, plan, and implement effective communication strategies and produce weekly deliverables (bulletins, newsletters, email updates, etc.) to the church, staff, and community.
• Assist ministry leaders in promoting events and programs.
• Generate proactive communications ideas, calendaring, and church‑wide and ministry‑specific initiatives.
• Understand the vision of the Church and implement communications strategies to reflect Church priorities and brand considering intended audiences and mediums.
• Inform staff, church leaders, and members about procedures/processes for communicating church messages.
• Continually look for ways to communicate our values.
• Maintain and update the Church website and campus signage and oversee all social media.
• Program campus screens with daily and weekly events and announcements.
• Facilitate the promotion and registration of events/activities with the appropriate committees with accurate records for income and expenses for the Finance Committee.

• Prioritize, schedule and manage multiple projects and tasks while meeting timelines and deliverables.
• Develop and complete short‑term and long‑term goals and action plans that are aligned with overall goals of the Church.
• Receive and catalogue all meeting notes from committees in a central, accessible location.
• Coordinate and supervise volunteers for the Front Desk, Membership Records, and Finance Reporting.
• Manage phone systems and mail delivery.
• In collaboration with the Facilities and Campus Activities Manager, manage, coordinate, and communicate the Church calendar including scheduling, room reservations, HVAC needs, cleaning, set‑up/breakdown, and opening and closing of the Church.
• In cooperation with Facilities & Logistics Manager, review and shop insurance policies when necessary along with the Trustees.
• Order supplies: office, events, hospitality, and worship.
• Manage the Church database and assign permissions as needed.
• Assist in familiarizing new employees with procedures, policies and personnel.
• Participate in staff meetings and team planning activities.
• Manage personnel record administration and confidential personnel files for the staff (Church and Kindergarten).
• Oversee the…