Receptionist, Administrative​/Clerical

Job Details

Job Location:

City Hall – Chamblee, GA 30341

Position Type:
Part-Time

Education Level: High School Diploma

Job Shift: Day

Job Category:
Admin - Clerical

The part‑time receptionist is responsible for a variety of administrative support tasks, including answering phones, receiving visitors, preparing meeting rooms, monitoring the shared calendar, sorting and distributing mail, and making travel arrangements.

• Responsible for greeting and assisting citizens, visitors, and guests with a positive demeanor; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.
• Knowledgeable about each department, as to be able to answer simple questions of those who walk in the door.
• Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
• Orders office supplies as needed and maintains supply inventory.
• Performs routine clerical work, including, but not limited to, attending meetings, preparing reports and correspondence, copying and filing/retrieving documents, sending and receiving faxes and e‑mails, entering and retrieving computer data, answering the telephone, and processing daily mail, etc.
• Prepares meeting/conference rooms for meetings and special events; assists in making regular and special meeting arrangements as needed.
• Attends trainings, meetings, seminars, and/or workshops to enhance job knowledge and skills.

• Uses a variety of computer software programs such as Microsoft Word, Excel, Outlook.
• Ability to navigate the City of Chamblee website to direct citizens to resources.
• Other duties as assigned.

None

• Bilingual in Spanish and English is strongly preferred.
• High school diploma or equivalent required;
  Associate degree in business studies or related field preferred.
• Ability to keep material and information confidential.
• Treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others.
• Writes and speaks effectively, using conventions proper to the situation; asks questions to ensure understanding; exercises a professional approach with others using all appropriate tools of communication; uses consideration and tact when offering opinions.
• Able to manage multiple responsibilities; able to determine task/project urgency in a practical way; uses goals to guide actions; creates detailed action plans; organizes and schedules tasks effectively.
• Able to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with persons acting under stress.
• Excellent computer skills and experience with MS Office suite of software. Ability to easily learn new software programs as required.
• Ability to exercise good judgment by making sound and well‑informed decisions; perceives the impact and implications of decisions; makes effective and timely decisions, even when data are limited, or solutions produce unpleasant consequences.
• Ability to arrive at work on time and consistently.