Receptionist, Administrative​/Clerical

Job Summary

Wisemen Multimedia, LLC is seeking a professional, dependable, and customer-focused Receptionist to serve as the first point of contact for employees, visitors, clients, and business partners. The Receptionist plays a vital role in creating a welcoming environment while supporting the daily administrative operations of the corporate office. This position requires exceptional communication skills, professionalism, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities

• Greet visitors, clients, vendors, and employees in a professional and courteous manner.
• Answer, screen, and direct incoming telephone calls using a multi-line phone system.
• Maintain the reception area to ensure a clean, organized, and welcoming appearance.
• Receive, sort, and distribute incoming mail and packages.
• Prepare outgoing mail and coordinate courier services as needed.
• Schedule and maintain conference room reservations.
• Assist with meeting preparation, including room setup and hospitality arrangements.
• Maintain visitor logs and follow company security procedures for guest access.
• Order and monitor office and breakroom supplies.
• Provide administrative support to Human Resources and other departments as assigned.
• Assist with filing, scanning, data entry, copying, and document preparation.
• Perform other administrative duties to support daily business operations.

Qualifications

Required

• High school diploma or GED.
• Minimum one (1) year of receptionist, customer service, or administrative experience.
• Excellent verbal and written communication skills.
• Professional appearance and customer-focused attitude.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
• Strong organizational and multitasking abilities.
• Ability to maintain confidentiality and professionalism.

Preferred

• Associate degree.
• Experience working in a corporate office environment.
• Experience with visitor management or office management systems.

Benefits

Eligible employees may receive:

• Competitive hourly compensation
• Paid Time Off (PTO) after probationary period
• Professional development and training opportunities
• Career advancement opportunities within a growing organization