Residential Remodeling Office Assistant

The Assistant Project Coordinator & Estimating Assistant is a hybrid support role that works directly with our Sales, Estimating, and Production teams. You will assist with new client intake, project documentation, trade partner outreach, takeoffs, proposal preparation, and production support to help our team deliver a world-class remodeling experience. This is an exceptional career-path role for someone who wants to grow into Project Coordination, Estimating, or Operations within the residential design-build industry.

Work Environment:
On
- Site Only – Chamblee, GA office; occasional site visits;
Monday-Friday, standard business hours; professional yet collaborative, supportive, and growth-oriented culture.

• Assist with Accounts Payable: monitor invoicing inbox, collect trade partner invoices and process them for review by the project team; collect trade partner insurance and conduct initial review and submission to the insurance team; work with the project team and trade partner payment schedule to ensure vendors are paid via the online payment system ().
• Lead Intake & Client Onboarding: serve as the first point of contact for inbound leads (phone, email, or text) to create a professional and welcoming initial experience; enter new client information into Job Tread and other platforms accurately and promptly.
• Estimating Support: assist with quantity takeoffs, plan reviews, and material counts using digital takeoff tools; coordinate with trade partners – send bid requests, track pricing, follow up on missing quotes; maintain organized folders, documentation, and estimating records for each project; support the Lead Estimator in building proposals, pricing sheets, and preliminary budgets.
• Project Coordination & Production Support: help prepare project files, trade agreements, selections, and documentation prior to project kickoff; communicate with vendors and trade partners on scheduling, samples, and product details; assist in tracking project details, selections, and client documentation to maintain organization and clarity for field teams.

• What Success Looks Like in This Role: you bring order, clarity, and follow-through to a fast-moving environment; information is organized, accurate, and ready for the team before it’s needed; trade partners love working with you because you’re responsive and reliable; clients feel supported and informed from the very first interaction.
• Required Skills & Traits: must possess a growth mindset; must operate with a "hustle mentality" and approach everything with intention; strong organizational and administrative skills; detail-oriented with the ability to track many moving parts; clear and professional communication skills; tech-comfortable – especially with CRM, cloud storage, and project management tools; basic understanding of financial practices such as invoices, expenses, and cost codes;
  
  positive, proactive, and eager to learn the design-build business.
• Bonus Skills (Not Required): exposure to residential construction, design, architecture, or a related field; experience with Job Tread (our platform), Builder Trend, CoConstruct, or similar platforms; ability to read floor plans or interest in learning takeoffs.

Successful team members in this role often advance into Project Coordinator, Estimator, Project Manager, or Operations Coordinator.

$45, yearly.