Payroll Specialist

Description

Are you seeking a career with a growing company, a place where you can make an impact in the community? Then Positive Impact Health Centers is the company for you.

What makes us different? We offer our employees the following:

• 1 Health Wellness day per quarter
• Parental Leave
• Free parking at our locations/bus line accessibility
• Competitive Salary & Benefits
• Automatic 3% Safe Harbor & 2% Profit Sharing (Retirement Program)
• 100% allotted for benefit elections for employees, 50% allotted for benefit elections for employees' spouse/dependents
• Credit Union

Positive Impact Health Centers (PIHC) is a community leader in providing HIV prevention, care and treatment services. The PIHC model of care assures that persons with HIV have access to medical, pharmacy, dental, behavioral health and social services, providing the best opportunity for patients to achieve high-quality health outcomes.

Job Summary: The Payroll Specialist supports the company wide payroll processing ensuring accuracy, reporting, and compliance with internal requirements and external requirements. Reporting to the Finance Manager, this role assists with processing payroll, grant cost allocation, budget monitoring, and annual audits. The Payroll Specialist collaborates with program and finance staff to maintain proper documentation, ensure adherence to organizational policies, and regulatory guidelines.

The ideal candidate is detail-oriented, analytical, and experienced in grant‑funded environments.

This position description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of this position. The incumbents may be requested to perform job‑related responsibilities and tasks other than those stated in this position description.

Duties and Responsibilities

• Essential Duties, Tasks, and Responsibilities:
• Prepares and reviews biweekly payroll
• Works with Supervisors on payroll and timesheet related issues
• Assists with annual PTO front loading
• Responds to Payroll related emails and inquiries
• Assists in managing benefit administration
• Manages Paylocity updates and supports Paylocity training
• Assists in annual Workers’ Compensation audit
• Assists in annual 401k audit
• Assists in annual financial audit
• Assists in annual insurance renewal
• Partners with Human Resources for status changes and updates
• Prepares organization payroll allocation for Grant reporting
• Assists in reviewing 401k distribution and loan requests
• Coordinates expense reimbursements

• Maintain payroll processing and expense reimbursements
• Assists in annual audits for the organization
• Maintain confidentiality and perform other duties to support the Finance Department’s efficiency.
• Various accounting, payroll, and HR related tasks

• Knowledge, Skills, Abilities, and Other Aptitudes (KSAOs):
• Must possess the ability to handle conflict and crisis in a professional manner.
• Excellent verbal and written communication skills.
• Requires advanced computer knowledge, especially MS Office, with the ability to learn many different computer software packages.
• Must have excellent interpersonal skills.
• Must have demonstrated leadership and management skills.
• A working knowledge of public health and preventative care guidelines in oral health care.
• The ability to prioritize tasks and manage time efficiently.
• The ability to be flexible as to the changing needs of the Center.
• Ability to work in a multidisciplinary team

• HS Diploma
• 2+ years of experience in Human Resources or Payroll
• Knowledge of Paylocity Software Prefered
• Proficient in Microsoft Suite of software

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk, use hands to finger, handle, or operate computers,…