Payroll Specialist

Positive Impact Health Centers is a community leader in HIV prevention, care, and treatment services. The company seeks a Payroll Specialist to support company‑wide payroll processing, ensuring accuracy, reporting, and compliance with internal and external requirements. The role reports to the Finance Manager and assists with payroll, grant cost allocation, budget monitoring, and annual audits, collaborating with program and finance staff to maintain proper documentation and policy adherence.

Full‑time

• Free parking at all locations and bus line accessibility
• Competitive salary and benefits
• Automatic 3% Safe Harbor and 2% Profit Sharing (Retirement Program)
• 100% benefit elections for employees; 50% for employees’ spouses/dependents
• Health Wellness day per quarter
• Parental leave
• Credit Union membership

The Payroll Specialist supports the company wide payroll processing ensuring accuracy, reporting, and compliance with internal requirements and external regulations. Responsibilities include payroll processing, grant cost allocation, budget monitoring, and annual audits.

• Prepare and review biweekly payroll
• Work with supervisors on payroll and timesheet related issues
• Assist with annual PTO front loading
• Respond to payroll‑related emails and inquiries
• Assist in managing benefit administration
• Manage Paylocity updates and support Paylocity training
• Assist in annual Workers’ Compensation audit
• Assist in annual 401(k) audit and distribution/loan requests
• Assist in annual financial audit and insurance renewal
• Partner with Human Resources for status changes and updates
• Prepare organization payroll allocation for grant reporting
• Coordinate expense reimbursements

• Maintain payroll processing and expense reimbursements
• Assist in annual audits for the organization
• Maintain confidentiality and support Finance Department’s efficiency
• Perform various accounting, payroll, and HR related tasks

• Handle conflict and crisis professionally
• Excellent verbal and written communication skills
• Advanced computer knowledge, especially MS Office; ability to learn new software
• Excellent interpersonal skills
• Demonstrated leadership and management skills
• Working knowledge of public health and preventative care guidelines in oral health care
• Prioritize tasks and manage time efficiently
• Flexibility to meet changing needs of the Center
• Ability to work in a multidisciplinary team

• High School diploma
• At least 2 years of experience in Human Resources or Payroll
• Knowledge of Paylocity software (preferred)
• Proficiency in Microsoft Suite of software

Frequent sitting, talking, or hearing; occasional walking, using hands to operate computers and tools; ability to lift and/or move up to 30 pounds; close vision; ability to adjust focus. Reasonable accommodations may be made for individuals with disabilities.

• Positive Impact Health Centers, Inc. is an equal‑opportunity employer. Employment is not based on race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, or veteran status.
• Recreational drugs, weapons and violence are not permitted on agency property or at any agency events or programs.
• This job description represents the general nature, primary duties, and responsibilities of the role. Employees may be required to perform other duties as assigned.
• Where permitted by applicable law, employees must receive or be willing to receive the COVID‑19 vaccine by the date of hire to be considered for all jobs, if not currently employed by Positive Impact Health Centers.

$85,000 – $95,000