Purchase​/Procurement Agent

FEP
020 Purchase/Procurement Agent 1 – 31703 Procurement Officer 1 Pay Grade I

$39,000

Initiates and manages the bid process according to established procedures, professional standards, and award orders. Manages bid challenges according to procedures established by DOAS and the employing agency. Interacts with vendors to obtain information concerning products, price, delivery, and payment terms. Establishes and maintains maintenance, lease, service and other contracts. Researches and evaluates new supplies and equipment, and reviews bid proposals from vendors and awards orders.

Performs general clerical and secretarial duties to assist in office operations.

• Associate's degree in business administration, public administration or directly related field from an accredited college or university.
• Or two years of experience in a purchasing environment providing support in collecting bids, completing procurement documents and related functions.
• Equivalent combination of education and job-specific experience may be substituted on a year‑over‑year basis.
• Experience in a support capacity (preparing/submitting electronic requisitions; managing purchase orders related to inventory control/verification of goods and services; approving purchasing card transactions in Team Works or similar program) within a purchasing environment.
• Experience performing mathematical calculations.
• Experience using computer word processing, spreadsheets, and/or database programs in the Microsoft Office Suite.
• Ability to understand and interpret written material, including rules, regulations, instructions, reports, charts, graphs, and tables.
• Ability to apply information from written material to specific situations.
• Ability to research, gather, organize and analyze technical data.
• Ability to resolve or mediate purchasing problems.
• Ability to work independently with assigned purchasing projects.
• Ability to use purchasing software to prepare and maintain purchase orders.
• Ability to review forms to determine that standards and specifications are met.
• Ability to evaluate and monitor contract performance to ensure compliance with contractual obligations and to determine need for changes.
• Ability to prepare purchase orders, solicit business proposals and review requisitions for goods and services.
• Ability to assist in the development of standard specifications.
• Ability to research and evaluate suppliers based on price, quality, selection, service, support and the supplier's reputation and history.
• Commitment to providing quality customer service.
• Good communication skills with the ability to express ideas and facts to individuals or groups effectively.
• Use correct English grammar, punctuation, and spelling to communicate facts, ideas, and messages in a succinct and organized manner.
• Produces written information that is appropriate for the intended audience.
• Displays a high standard of ethical conduct.
• Ability to make sound and well‑informed decisions.
• Knowledge of organization and functions.
• Ability to recognize opportunities to aid in the achievement of department goals and objectives.
• Ability to adapt work methods in response to new information, changing conditions or unexpected obstacles.
• Ability to adapt to change in work assignments and priorities.
• Self‑motivated and results oriented.
• Ability to perform market research to assist in developing bid specifications.
• Ability to conduct pre‑bid conferences or meetings.

• Three years of experience in a support capacity (preparing/submitting electronic requisitions; creating/issuing purchase orders; managing purchase orders related to inventory control/verification of goods and services; approving purchasing card transactions in Team Works or similar program) within a purchasing environment.
• Possession and professional application of the Georgia Certified Purchasing Associate (GCPA) certification.
• Experience in a governmental procurement setting.
• Experience using People Soft Financials or equivalent procurement software.
• Experience with electronic bidding processes.

Upon promotion, the selected candidate will receive 10% or the GDOT job specific minimum salary, whichever is greater.

THE GEORGIA DEPARTMENT OF TRANSPORTATION IS AN EQUAL OPPORTUNITY EMPLOYER