Client Services Coordinator

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Full Time 3 B Dekalb, Chamblee, GA, US

21 days ago Requisition

Department:
Community and Client Services

Reports To:

Client Services Supervisor

Location:

3280 Chamblee Dunwoody RD Chamblee, GA 30341

Life Line Animal Project is committed to the care and welfare of pets and the people who love them. The values we exhibit as an organization show the strength of our staff, our leadership and our community. We expect all employees to exhibit Life Line’s core values as we complete daily tasks, provide services to clients and care for our animals.

The Client Services Coordinator plays a vital role in supporting Life Line Animal Project’s mission by serving as the first point of contact for individuals bringing found animals to the shelter. This position combines compassionate customer service with strong administrative skills to ensure a smooth intake process, support animal reunification efforts, and educate the public on lifesaving programs. The ideal candidate is detail-oriented, calm under pressure, and passionate about animal welfare, working collaboratively with staff and volunteers to provide exceptional care and service to both animals and the community.

This represents a list of essential job duties. Other duties or special projects may be assigned as needed.

• Uphold the standards and values of Life Line Animal Project:

Save Lives -- Build Community -- Be Exceptional Stewards -- Be Courageous --

Be Compassionate -- Take Responsibility -- Respect, Embrace and Celebrate Diversity

• Perform all administrative tasks related to the intake of found pets, including scanning for microchips, taking clear and accurate photographs, and maintaining detailed records in the shelter's software system:
• Courageously
  ask thoughtful and relevant questions to gather as much information as possible from finders, helping to increase the chances of quick reunification or appropriate placement for the animal.
• Make every effort to locate contact information or other owner contact information when incoming animals arrive with a source of identification, such as a microchip, rabies tag, or pet . Complete microchip tracing according to shelter and county protocols during the stray hold.
• Promote Life Line’s mission by educating the public about key programs such as Friendly Finder and Take 48.
• Post Found Pet listings on social media platforms and actively search lost and found listings to identify possible matches with animals currently in the shelter.
• Accompany pet owners on walk-throughs of the shelter in a thorough, compassionate, and efficient manner to help locate their lost pets.
• Conduct administrative and daily operations related to the intake of bite quarantine cases, Foster returns and Return‑to‑Home cases:
• Process Return‑to‑Home cases by maintaining accurate documentation and ensuring all relevant protocols are followed consistently.
• Ensure any new information gathered by fosters is entered into the shelter software.
• Support owners during visits with their pets who are currently in the shelter’s care, providing a calm and reassuring presence.
• Review intake records from the previous day to identify any missed opportunities for reunification and follow up as needed.
• Support Life Line’s mission to save lives by maintaining a comprehensive understanding of all shelter operations, programs, and services.
• Complete all administrative tasks related to animal licensing in an accurate and timely manner.
• Answer incoming phone calls and respond to emails professionally and promptly, including following up on voicemails in a timely fashion.
• Work with the Foster department on unscheduled foster returns and collect information surrounding the reason for return to be added in shelter software.
• Provide assistance to visitors by offering general information about shelter services and operations.
• Take responsibility to notify kennel management or veterinary staff if any animal shows signs of injury, illness, or distress.
• Lead by example in demonstrating safe and compassion…