Accounting Specialist

Responsibilities

• Work Orders and Maintenance Billing
  • Review daily work orders and day sheets for maintenance technicians.
  • Process, bill, and monitor completed and partial work orders for accuracy regarding time, materials, and applicable charges.
  • Identify missing information or discrepancies and follow up to ensure completed work is properly reflected in tenant and/or owner accounts.
• Rent Processing & Tenant Accounts
  • Process rent payments, review tenant account activity, and process/research account adjustments, questions, and disputes based on company policies and lease terms.
  • Add appropriate charges to tenant accounts, close accounts following early move-outs, and review delinquent accounts to assist with collection efforts.
• Communication & Administrative Duties
  • Monitor and respond to department and individual e-mail.
  • Communicate professionally with tenants regarding account balances, payments, charges, and disputes, and with internal staff regarding billing, accounts, and work orders.
  • Maintain organized electronic and physical records.
• Filing & Documentation
  • Maintain accurate and organized accounting files, file completed documents, and gather/prepare accounts for collections.
  • Maintain appropriate documentation for tenant, owner, vendor, and accounting transactions.
• Banking & Deposits
  • Ensure deposits are accurately recorded, complete bank reconciliation's for designated accounts, and assist with month-end accounting processes.
  • Review accounts for accuracy and identify unusual or incorrect transactions.
• Owner & Property Accounting
  • Audit owner accounts for accuracy, review owner folders, and process outstanding documents, applicable owner/property charges, adjustments, and monthly owner distributions.
• Accounting & Quality Control Responsibilities
  • Actively review and audit work for accuracy, proper coding, and correct application of payments/deposits rather than simply entering information.
  • Identify, research, and correct discrepancies between reports, bank activity, tenant accounts, and supporting documentation.
  • Ensure recurring charges and credits are processed correctly and review accounts before closing them.
  • Bring unusual or significant discrepancies to management's attention while protecting confidential financial and tenant information.

Working hours:

8:00 AM - 5:00 PM

• Stable work history and demonstrated reliability
• High attention to detail
• Strong organizational skills
• Accounting/bookkeeping experience
• Strong computer skills
• Ability to learn software quickly
• Experience handling money or financial transactions
• Strong follow-through
• Professional communication skills
• Ability to work independently

• Associate

1-4 years

The position requires strong organizational skills, computer proficiency, professional communication with tenants and internal staff, and the ability to independently manage responsibilities as a trusted team member. Experience with Quick Books Desktop, App Folio, Buildup, or similar property management software, and Microsoft Office is beneficial.

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Equal Opportunity

Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).