Executive Assistant and Business Administrator - Neptune North

Neptune North is a newly created Joint Venture between Oliver Wyman, a global leader in management consulting and part of the NYSE listed Marsh McLennan, and Rokos Capital Management (RCM), a global alternative investment fund manager.

We pride ourselves on employing and developing only the very best talent, ensuring unparalleled quality and expertise in everything we do so that we consistently surpass expectations.

If you’re a great developer and great communicator who loves working on demanding initiatives and solving problems that need to be delivered at pace, then Neptune North could be the right place for you.

This Role will be located in the University of Illinois Research Park in Champaign, IL.

An exciting aspect of joining a newly created business at this stage is the opportunity to be in from the start and help define the culture.

There are things that we won’t compromise on though:

• We are looking for exceptional talent with excellent communication skills
• Collaboration is key, both internally and with our clients. We believe we do our best work when we are together and working hand in hand with business users
• Curiosity is something we embrace and value highly
• We want people who are positive and passionate, have proven problem solving capabilities, can work quickly to find solutions to complex challenges and unlock big opportunities
• People need to be able to take ownership and be trusted to deliver, going the extra mile
• We want people who are highly motivated and have a high desire to learn

The Business Administration team supports the delivery of service excellence across a wide range of streams. The team provides essential support to various departments including scheduling meetings, booking travel, managing accounts and ad hoc projects.

The team are focused on creating an environment that meets the expectations of colleagues, supporting them in achieving their business objectives.

• Gatekeeping diaries and keeping abreast of stakeholders’ meeting schedules
• Scheduling meetings, taking care of logistics and supporting with meeting preparation
• Supporting the preparation of presentation materials
• Screening calls, facilitating conference calls and managing ad hoc correspondence with external parties
• Engaging with internal members of staff across all departments, at all times exercising a professional and approachable manner
• Coordination of business travel, including booking transport and accommodation, and preparing itineraries
• Supporting with the planning, logistics and execution of firmwide events
• Conducting ad hoc projects, research, administration, and record-keeping
• Working with members of the wider Business Administration and Executive Assistant teams to provide support to the firm as required.

• Minimum academic requirements of a Bachelor’s degree with 3.3/4.0 GPA from a top ranking university, as well as evidence of a strong academic history prior
• Minimum 2 years of experience in a similar role
• Very strong administrative and IT skills, in particular strong Microsoft PowerPoint, Excel, Outlook, and Word skills
• Experience of handling highly sensitive information with tact, diplomacy, and discretion
• Exceptional verbal and written communication skills
• Demonstrates a solution-oriented approach and a proactive attitude with the ability to maintain momentum towards objectives and deadlines
• Demonstrates close attention to detail
• Ability to deal with competing priorities, prioritise and demonstrate a disciplined thought process and an ability to anticipate needs
• Good team player, strong work ethic, confident and energetic
• The ability to cooperate effectively with the wider Business Administration team