Part-Time Payroll Assistant

Part-Time Payroll Assistant

Hourly Rate: $19.05

This position is an on-campus, part-time, up to 19-hour appointment based in Champaign, Illinois.

The part-time Payroll Assistant supports the Payroll team in all steps associated with preparing and generating biweekly and monthly payroll. The assistant serves as a process back-up in the absence of the Payroll Manager and/or Accountant and assists the Office of Human Resources and Business Office during low payroll productivity periods. The position requires frequent handling of confidential information and records.

The Payroll Assistant must work independently and in a team environment while accurately prioritizing tasks, meeting critical deadlines, and providing excellent internal and external customer service.

• Assist Payroll Manager and Payroll Accountant with payroll processes.
• Monitor completion of electronic time cards.
• Review monthly lost time reports, total columns as needed.
• Data entry of lost time/overtime, substitute hours, etc.
• Advertise deadlines using Communications Management.
• Review hours reported for compliance with labor laws and Parkland College policy and procedures.
• Produce reports needed to complete payroll cycles.
• Assist in proofing biweekly and monthly payroll data.
• Finalize biweekly payroll processes.
• Prepare payroll checks for distribution.
• Organize pay documents.
• Assist Payroll Accountant with archiving files.
• Answer telephone, written/email, and in-person inquiries and requests as needed.
• Serve as a process back-up in the absence of Payroll Manager and/or Payroll Accountant.
• When needed, assist Human Resources with filing and retrieving documents, records, and reports; managing electronic files and databases; special projects.
• When needed, assist Cashier’s Office with cashiering/clerical duties while greeting incoming customers.
• Other duties as assigned.

• Progressively responsible payroll experience or coursework.
• Bookkeeping and/or accounting courses and/or experience.
• Proficiency in Microsoft Office Suite, especially Excel, with the ability to learn the Parkland information system and new programs as technology changes.
• Successful completion of a post offer, pre-employment criminal background check with fingerprinting, including exclusionary offenses per the Illinois School Code and Title IV of the Higher Education Act.
• Excellent customer service skills with a friendly and professional demeanor.
• Verbal and mathematical abilities sufficient to produce correspondence, communicate effectively, and perform other duties, including excellent use of English grammar.
• Compliance with SURS return-to-work restrictions for employers; candidates must not be a SURS annuitant or willing to suspend annuity upon employment, except those receiving annuity under Self-Managed Plan or lump sum payment.

Sponsorship for work authorization is not available for this position.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

Equal Opportunity Employer