Executive Asstistant - Admin

Overview

The Executive Assistant serves as the principle assistant assigned to two (2) to three (3) executives and is part of the administrative support team. Reports to a Vice President. The role is defined and impacted by the working relationship established with the assigned executives. The work ranges from standard office support assignments to performance of administrative duties involving decision-making and judgment.

Public contact is a major component, requiring excellent customer service skills and involving both internal and external contacts. Confidentiality is required.

Education:

High School Diploma or G.E.D

Work Experience:

Administrative Assistant

• Minimum of 5 years of Executive Assistant experience supporting senior leaders, preferably in environments with a high degree of confidentiality.
• Professional administrative certifications preferred.
• Exceptional customer service, communication, and interpersonal skills.
• Demonstrated ability to manage multiple priorities with discretion and sound judgment.
• Advanced proficiency in Microsoft Office Suite and virtual collaboration tools.

Performs administrative and secretarial duties with wide latitude for exercising discretion and judgment, including identifying and resolving problems that would not require the executive's direct involvement. Independently researches, develops and composes presentation materials and correspondence as needed for the executive to use in a variety of settings. Manages access to the executive by screening calls and visitors to determine appropriate course of action.

Uses judgment and independence to make changes to schedules and matters of the executive. Prevents scheduling conflicts or anticipates and resolves conflicts competing with executive's schedule and/or priorities. Plans and organizes retreats, conferences and/or annual meetings for the executive. Makes travel arrangements as needed. Locates and assembles information for various reports and conferences. Organizes and assimilates documents for meetings and may attend meetings to prepare minutes of the meeting.

The compensation range for this position is $25.5 per hour - $42.59 per hour. This represents a good faith minimum and maximum range for the role at the time of posting by Carle Health. The actual compensation offered to a candidate will be dependent on a variety of factors including, but not limited to, the candidate’s experience, qualifications, location, training, licenses, shifts worked and compensation model.

Carle Health offers a comprehensive benefits package for team members and providers. To learn more visit careers.carlehealth.org/benefits.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

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