Admin Assistant

Administrative Assistant

Pay: $18.50 per hour

Schedule: Monday - Friday | 8:00 AM - 5:00 PM

A well-established organization is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations. This role is ideal for an experienced administrative professional who thrives in a fast-paced office environment, enjoys managing multiple priorities, and takes pride in producing accurate, high-quality work.

The Administrative Assistant will serve as a key support resource for office operations, customer and vendor communication, document management, and administrative coordination. Success in this role requires strong computer skills, professionalism, exceptional attention to detail, and a commitment to accuracy.

• Provide administrative support for daily office operations
• Communicate professionally with customers, vendors, and internal team members
• Manage incoming phone calls, emails, and correspondence
• Maintain organized filing systems and office records
• Prepare, update, and distribute business documents and reports
• Enter, track, and maintain data using Microsoft Excel and company systems
• Coordinate information flow between departments and team members
• Assist with document management and recordkeeping activities
• Support scheduling, administrative projects, and operational initiatives
• Monitor and maintain accurate databases and office documentation
• Ensure information is entered accurately and updated promptly
• Assist with general office duties and special projects as assigned

• Minimum of 3 years of clerical, administrative, or office support experience
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, and Excel
• Daily experience using Excel for data entry, tracking, and reporting
• Excellent written and verbal communication skills
• Strong customer service and professional phone skills
• Ability to multitask and manage competing priorities
• Proven attention to detail and accuracy
• Strong organizational and time management skills

• Construction, contractor, subcontractor, or trades office experience
• Experience supporting project-based businesses
• Previous experience coordinating documentation and records in a construction-related environment
• Experience working with vendors, customers, and field personnel

• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• Data entry and record management systems
• Document management and filing systems
• Multi-line phone systems
• Standard office equipment

• Exceptional attention to detail
• Strong organizational and administrative abilities
• Professional and dependable work habits
• Process-oriented mindset
• Excellent attendance and reliability
• Ability to work collaboratively within a team environment
• Strong communication and interpersonal skills
• Someone who takes ownership of their work and values accuracy
• A candidate who can work independently while supporting broader team objectives

• Professional office environment
• Primarily seated position with regular computer use
• Frequent communication with customers, vendors, and internal staff
• Business casual dress code

• Maintain accurate records and documentation
• Support efficient communication between departments and stakeholders
• Demonstrate reliability, professionalism, and attention to detail
• Contribute to a well-organized and productive office environment
• Consistently produce accurate work with minimal errors