Executive Assistant

Responsibilities

• Gatekeeping diaries and keeping abreast of stakeholders meeting schedules.
• Scheduling meetings, taking care of logistics and supporting with meeting preparation.
• Supporting the preparation of presentation materials.
• Screening calls, facilitating conference calls and managing ad‑hoc correspondence with external parties.
• Engaging with internal members of staff across all departments, exercising a professional and approachable manner.
• Coordinating business travel, including booking transport and accommodation, and preparing itineraries.
• Planning, logistics and execution of firm‑wide events.
• Conducting ad‑hoc projects, research, administration, and record‑keeping.
• Working with members of the wider Business Administration and Executive Assistant teams to provide support to the firm as required.

• Minimum academic requirements of a Bachelor's degree with a 3.3/4.0 GPA from a top ranking university, and evidence of a strong academic history prior.
• Minimum 2 years of experience in a similar role.
• Very strong administrative and IT skills, particularly strong Microsoft PowerPoint, Excel, Outlook, and Word skills.
• Experience handling highly sensitive information with tact, diplomacy, and discretion.
• Exceptional verbal and written communication skills.
• Demonstrates a solution‑oriented approach and a proactive attitude with the ability to maintain momentum towards objectives and deadlines.
• Demonstrates close attention to detail.
• Ability to deal with competing priorities, prioritize and demonstrate a disciplined thought process and an ability to anticipate needs.
• Good team player, strong work ethic, confident and energetic.
• The ability to cooperate effectively with the wider Business Administration team.

8:00 AM - 6:00 PM

Bachelor's degree

1-4 years

This is not a remote position.

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