Administrative Assistant - Planning and Development Department

Position Overview

Are you a highly organized and detail-oriented professional with a knack for multitasking? Join the City of Champaign as an Administrative Assistant and play a crucial role in supporting the daily operations of the Building Safety Division of the Planning and Development Department.

Job Responsibilities

The Building Safety Division ensures safe and sustainable construction in our community, processing approximately 4,000 building permits each year. As a member of our Administrative Assistant team, you’ll serve as a front-line resource for internal and external stakeholders from diverse backgrounds seeking information about the permitting process. Strong customer service, clear communication, and accurate data entry skills are essential.

Your Day-to-day Activities Might Include

• Greeting and assisting community members, both in person and by phone, by answering general questions and providing guidance on the permitting process.
• Entering initial permit application data with accuracy and attention to detail.
• Maintaining complete and organized records of permit applications, permits, and certificates of occupancy.
• Providing administrative support on a range of projects and tasks, from routine to complex, such as software implementation support or records management best practices.
• Proofreading documents and preparing professional correspondence.
• Planning and scheduling meetings, trainings, and division events.
• Creating flyers, announcements, and brochures for public or internal communication.
• Supporting timekeeping and payroll functions, accounts receivable/payable, and monitoring the division’s budget.
• Updating and maintaining website content, including posting announcements, and ensuring accuracy of public information.
• Supporting a welcoming, inclusive, and service-oriented environment that meets the needs of a diverse community.

Required Qualifications

• Education equivalent to a high school diploma or equivalent supplemented by additional business coursework or training.
• Extensive administrative support or clerical experience requiring accuracy, confidentiality, and discretion.
• An equivalent combination of work experience and education that demonstrates the required knowledge, skills, and abilities will be considered.
• Experience with high-volume and accurate data entry.
• Demonstrated proficiency with Microsoft Word and Microsoft Excel.
• Advanced skills in writing and proofreading.

Preferred Qualifications

• Experience providing administrative support in a union environment.
• Associate degree or certification as an administrative professional.
• Experience with website content management.
• Experience monitoring financial transactions or accounts.
• Experience paying invoices or processing accounts payable.
• Experience with timekeeping/payroll functions.

Drug screening will be required. The full annual salary range is $66,854 - $93,592, accompanied by an excellent fringe benefits package. Most new hires will be placed at the beginning of the salary range. Applications must be submitted online no later than Sunday, August 9, 2026.

Other Information

Contact the Human Resources Department at  Monday through Friday from 9 a.m. to 4 p.m. if you require an accommodation to complete this application or during any phase of the application, interview, or employment process. The following locations offer free Internet access and assistance:
Champaign Public Library, Champaign Public Library Douglass Branch, and the Illinois Work Net Center.

The City of Champaign is an Equal Opportunity Employer committed to promoting a work environme nt and a community that values and supports diversity and inclusion. Women, minorities and individuals with disabilities are encouraged to apply.

The City of Champaign's mission is to provide responsive, caring, cost-effective service in partnership with our community. The following values guide our work:
Personal Integrity, Responsibility, Respect, Teamwork, Results. The City of Champaign is committed to promoting a work environme nt and a community that values and supports diversity and inclusion. Learn more about the city's mission and values at (Use the "Apply for this Job" box below).-office

This position is classified as Non-Bargaining Unit Non-Exempt. This information is current as of February 12, 2026.

HEALTH INSURANCE

The City of Champaign offers a robust PPO Select Network plan through Blue Cross Blue Shield of Illinois with a $500 individual and $1,000 family deductible. The plan covers nearly 98% of providers and facilities across the State of Illinois and grants access to providers nation-wide through Blue Cross Blue Shield. The City of Champaign pays up to $580 of the employee (single) health insurance premium and 50 percent of the dependent premium for continuous full-time employees.

Premiums for single employee coverage above $580 per month are shared by the employee and the City. For the 2026/2027 plan year, NBU-NE Full-Time Employees contribute 1.5203% of salary towards employee only health care.…