Administrative Officer; IIUM on Demand

REALISE THE POTENTIAL OF YOUR PROFESSIONAL DISTINCTION IN THE GARDEN OF KNOWLEDGE AND VIRTUE

We are a well-known international university fully committed to comprehensive excellence in its academic pursuit and its administration. We extend an invitation to those who wish to contribute towards reaching our vision of revitalizing the intellectual dynamism of Islam and the Muslim Ummah and contribute towards the improvement of qualities of human life and civilization.

• Possess Bachelor's Degree in Business Administration, Public Administration, Management or any other related discipline recognised by the Government (for Malaysian Citizens).
• Knowledge of University academic policies, procedures and student information systems.
• Proficient in Microsoft Office applications.
• Good communication, organisational and interpersonal skills.
• Strong organisational, communication, and analytical skills.
• Responsible and able to work independently as well as collaboratively.
• Proficient in data management tools (e.g., Excel, database systems) and basic data analysis.
• High level of integrity and confidentiality in handling data.

• All candidates must have obtained Credit (at least
  
  C) for Bahasa Malaysia and English (including oral examination)

in Sijil Pelajaran Malaysia (SPM) level or equivalent qualification recognized by the Government.

• At least Band 3 in Malaysian University English Test (MUET)

• Provide academic and administrative support to students on academic and student-related matters.
• Coordinate and manage classes, including class scheduling, learning management systems, hybrid learning platforms and venue arrangements.
• Coordinate the planning and administration of examination schedules.
• Coordinate the processing and preparation of examination papers and related documentation prior to the commencement of examinations.
• Review, update and maintain class schedules for each academic semester.
• Prepare and coordinate lecturer offering letters and related appointment documentation for each academic semester.
• Present student admission applications during Admission Committee (AC) meetings.
• Process student academic applications and records, including study leave, repeat and replacement of courses, add and drop of courses, withdrawal, termination and graduation.
• Provide administrative and operational support for academic ceremonies, student activities and official events organised by IIUM GSM.
• Prepare meeting agendas and supporting documents for Academic Committee meetings.
• Respond to students' academic enquiries and provide academic support through face-to-face consultations, Whats App, email and other official communication channels.
• Supervise Administrative Assistants in processing student applications.
• Assist the Head of Programme in preparing and submitting curriculum review documentation.
• Attend meetings related to academic matters and undertake follow-up actions as required.