Personal Assistant​/Administrative Assistant

Our client, a private family based in Chicago’s western suburbs, is seeking a highly organized, resourceful and proactive Personal Assistant / Administrative Assistant to provide temporary coverage during an extended maternity leave. This is a unique opportunity for someone who enjoys variety and is comfortable supporting administrative, household and personal needs.

While the position is primarily office-based, the ideal candidate will be flexible and willing to assist with occasional local errands. We are targeting individuals who are available to work within 1-2 weeks.

Note: There is potential for the position to transition into a permanent, long-term opportunity once the assignment is completed. This is a hybrid position requiring four days in the office and one day working remotely each week.

• Manage personal and household calendars, including appointments, travel, and daily commitments
• Coordinate with household vendors and service providers on projects, renovations, and ongoing needs
• Maintain and execute household to-do lists, including tracking invoices and coordinating various personal projects
• Assist with travel planning and holiday planning
• Run occasional local errands, including purchases, returns, deliveries, and other tasks as needed
• Research products, services, and solutions and present recommendations for approval
• Provide general administrative and personal support with a high level of discretion and professionalism

• College degree highly preferred
• 1–3 years of professional administrative or office experience required
• Proficiency with Microsoft Office Suite required; experience with Trello preferred
• Highly organized, proactive, adaptable, and service-oriented
• Excellent written and verbal communication skills
• Ability to handle confidential and sensitive information with discretion
• Strong attention to detail and ability to effectively prioritize multiple responsibilities in a fast-paced environment
• Demonstrated ability to maintain privacy, trust, and professionalism at all times
• Comfortable with occasional local driving and errands