Athletics Operations Assistant

Sauk Valley Community College (SVCC), a comprehensive institution nestled in a picturesque rural setting, invites applications for the position of Athletics Operations Assistant. The Athletics Operations Coordinator serves a dual, vital role within the Athletics Department and Fitness Center. This position balances administrative support, student‑worker supervision, front‑line customer service, hands‑on maintenance, groundskeeping, and preparation of the college’s athletic facilities. The Coordinator ensures all facilities are safe, clean, visually appealing, and fully prepared for daily use, special events, and athletic contests.

Located in rural northwestern Illinois along the scenic Rock River, SVCC is situated between the cities of Dixon and Sterling, placing it just one hour from Rockford and the Quad Cities, and two hours west of Chicago.

The College provides a robust benefits package, including comprehensive health insurance (medical, dental, and vision), life insurance, tuition reimbursement, tuition waivers, and participation in the State Universities Retirement System (SURS).

• Executive Support: Perform comprehensive administrative duties for the Athletic Director, including managing correspondence, processing departmental forms, fielding inquiries, and streamlining daily office workflows.
• Event & Game‑Day Coordination: Partner with the Director to schedule athletic events, reserve facilities, draft and distribute event/official contracts, and confirm details with sports officials prior to contests.
• Student Leadership: Manage the lifecycle of College work‑study employees, including assisting with hiring, leading onboarding/training, and delegating daily shift assignments and supervision.
• Marketing & Communications: Design and prepare promotional materials (brochures, flyers, program guides, and athletic packets) for sports camps, tournaments, and special programs.
• Digital Media Management: Maintain and update the official athletic website and monitor sport‑specific social media accounts to drive engagement and distribute accurate information.
• Compliance & Privacy: Strictly safeguard student information and academic/athletic records in absolute compliance with FERPA and Student Right to Know regulations.
• Staff Support: Assist coaches and athletic staff with administrative tasks, including generating team rosters, organizing sign‑up sheets, and coordinating pre‑game logistics.

• Customer Service & Sales: Anchor the Fitness Center front desk, managing membership sales, verifying facility usage, and acting as the primary informational resource for students, staff, and visitors.
• Policy Enforcement: Clearly articulate, educate, and enforce all facility rules, safety guidelines, and operational procedures to patrons.

• Groundskeeping & Field Maintenance: Execute skilled and semi‑skilled groundskeeping duties for athletic complexes, including precision mowing, trimming, landscaping, trash removal, and seasonal snow removal.
• Equipment Operation: Safely operate and perform routine maintenance on specialized departmental machinery, including tractors, commercial mowers, utility vehicles, field drags, line stripers, and various hand tools.
• Cross‑Departmental
  
  Collaboration:
  
  Coordinate seamlessly with coaches, athletic staff, and central campus facilities personnel regarding field conditions, scheduling conflicts, and rigorous event preparation.
• General Campus Support: Assist with broader campus facilities maintenance and operational tasks as assigned by leadership to support the institutional mission.

• Required: High school diploma or GED equivalent.
• Required: 3 to 5 years of successful experience in customer service, athletic operations, facilities maintenance, or an equivalent combination of education and experience.
• Preferred: Associate degree.
• Preferred: Prior experience utilizing Banner or equivalent higher‑education enterprise resource planning (ERP) software.
• Preferred: Knowledge of NJCAA rules and regulations.

• Mission Alignment: Deep…