Office Support Associate (Part-Time) - EnterpriseWorks

Office Support Associate (Part-Time) - Enterprise Works

This position's schedule is primarily Monday through Friday from 11:00am – 1:30pm (approximately 12-15 hours per week) and requires in-person work on campus.

This position is not eligible for any type of sponsorship for work authorization.

The University of Illinois Urbana–Champaign is a public land-grant research university in Illinois in the twin cities of Champaign and Urbana. It is the flagship institution of the University of Illinois system and was founded in 1867. The university serves the people of Illinois through a shared commitment to excellence in teaching, research, public engagement, economic development and health care. Faculty, staff and students share their knowledge, expertise and resources with residents in every corner of the state through public service and outreach programs.
The University of Illinois Research Park is a technology innovation hub located on the University of Illinois Urbana-Champaign (UIUC) campus. It serves as a dynamic environment where startups, corporate innovation centers, university researchers, and student talent work together to advance research, technology commercialization, and economic development. Home to more than 100 companies, including Fortune 500 corporations, mid-sized tech firms, startups, and translational research organizations, the Research Park fosters collaboration between industry and the University of Illinois.

The Research Park includes multinational and publicly traded corporations such as ADM, Abbott, Caterpillar, Capital One, Deere & Company, Dow, NVIDIA, State Farm, and Rivian. At a given time there are 50+ startup companies, many of which are connected to the Enterprise Works incubator, a 43,000 square foot facility that supports early-stage tech firms affiliated with the University of Illinois.

There are more than 2,000 employees, including 800+ student interns annually, working and contributing to corporate R&D and product development at the Research Park. Approved by the University of Illinois Board of Trustees in 1999, with its first building opening in 2001, the Research Park has developed 19 buildings for commercial operations, research, hotel, conference center, and amenities.

The Office Support Associate ensures events run smoothly by setting up, preparing materials, and providing hands on support before, during, and after each event; will also assist with general office duties as needed.

• Event Day Setup & Preparation
  • Arrange tables, chairs, displays, etc. according to prescribed floor plans.
  • Work with IT Specialist to set up audiovisual equipment (slides, microphone, etc.).
  • Stage catering food in an orderly fashion and put out assorted beverages from our stock.
  • Prepare event materials (handouts, name badges/placards, print registration, etc.).
  • Occasional special set-up for elevated events (backdrops, flowers, exhibits, podium, etc.
• Event Execution
  • Greet attendees and assist with check in or seating as needed.
  • Replenish food and supplies as needed.
  • Keep event space clear of debris.
  • Support staff to ensure smooth event flow, pleasant guest experience and safety.
• Post Event Support
  • Break down room setups and return spaces to standard configuration.
  • Clean up food, return excess beverages & supplies to their designated places.
  • Keep events room clean and organized so supplies can be easily accessed.
• General Event Support
  • Help create registration forms for events in Web Tools.
  • Check on-going registration of upcoming events and communicate when events have low attendance or have last minute surges in registration.
  • Check website events calendar to ensure that event listings match events listed in Outlook.
  • Book rooms in Local Hop portal as needed.
  • Maintain inventory of event supplies (tablecloths, utensils, signage, etc.).

The Office Support Associate must be available Monday through Friday from 11:00am – 1:30pm (approximately 12-15 hours per week). Opportunities to work additional hours will be available on occasion.

• High school diploma or equivalent.
• Any one or combination totaling eighteen (18) months from the categories below:
  • College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:
    • 30 semester hours equals one (1) year (12 months)
    • Associate’s Degree (60 semester hours) equals eighteen months (18 months)
  • Work experience performing office/clerical activities, including the use of computer systems.

• Strong attention to detail.
• Manage multiple tasks and timelines.
• Follow checklists and standard processes.
• Communicate clearly and professionally with staff, vendors, and attendees.
• Possess basic proficiency with office tools (email, calendars, spreadsheets).
• Learn simple event related systems (registration & booking software).
• Lift and move items such as lunch boxes, tables, chairs, and supplies.
• Be reliable, punctual, and…