Human Resources Coordinator Job Champaign area,Illinois USA,HR/Recruitment

Position Purpose

The Human Resources Coordinator provides operational support across the employee life cycle by coordinating HR processes that contribute to a positive employee experience. This role administers onboarding and offboarding activities, routine personnel transactions, benefits administration, HR systems, employee engagement initiatives, and departmental operations while ensuring accuracy, consistency, and effective use of technology to support HR processes and exceptional service delivery. Working collaboratively with the Office of People and Culture team, the HR Coordinator supports compliance with established policies and procedures and contributes to the efficient delivery of HR programs and services.

This position is characterized by exceptional organization, attention to detail, adaptability, and a commitment to service excellence.

Core Competencies

Uphold the AU Mission Statement:
Aurora University is an inclusive community dedicated to the transformative power of learning. As a teaching-centered institution, we encourage undergraduate and graduate students to discover what it takes to build meaningful and examined lives. Our singular goal is to empower our students to achieve lasting personal and professional success.

Place high value on customer communications, making sure to respond with a sense of urgency, close communication loops and take proactive ownership of addressing issues of concern.

Organize work products, principles, and deliverables in accordance with four work expectations – partnership, accuracy, responsiveness, and transparency.

Ensure that all communications and interactions serve to enable others to consistently experience feeling respected, valued, included, and connected.

Handle all information with the utmost tact and discretion, recognizing the private and confidential nature of employee information and university business.

Support learning through performance of essential job functions and performing other duties and functions as necessary or as assigned, including voluntary participation in university committees, activities and events.

Demonstrates strong expertise in HR policies, labor laws, and organizational procedures, ensuring compliance and consistency across all practices. Skilled in managing HR systems (HRIS) to maintain accurate records and streamline processes.

Effectively executes core HR functions, including onboarding, benefits administration, and employee relations to support organizational goals and enhance the employee experience.

Essential Job Functions OPC Programs & Partnerships Recognition & Employee Engagement

Provide support to the planning and implementation of employee recognition programs and engagement initiatives.
Provide assistance in the organization of events, activities, and communications that foster a positive workplace culture.
Gather and report feedback on engagement efforts to inform future programs.

Onboarding & Offboarding

Prepare onboarding checklists; schedule orientations; ensure completion of employment forms, I-9, and required trainings.
Coordinate with IT, Payroll, and department admins to provision accounts, equipment, and workspace; confirm readiness Day 1.
Facilitate offboarding checklists (access removal, equipment return, exit interview scheduling); ensure timely completion.
Record and audit onboarding/offboarding artifacts in HRIS and electronic personnel files; correct discrepancies promptly.
Monitor first-year experience surveys and offboarding exit surveys; elevate issues and propose improvements to the Asst. VP.

Performance Management

Track completion and supervisor submission of annual reviews and any formal performance feedback (midpoint or quarterly checks);
Provide status updates and elevate any issues to the HRGs.

OPC Operations & Services

Process routine HR transactions throughout the employee life cycle, including new hires, promotions, job changes, compensation adjustments, personal data updates, and separations;
Process system transactions, prepare employment documentation and correspondence, and process personnel actions accurately and in accordance with established policies and procedures.
Conduct…