Associate, Event Planning

• Support the VP of Client Events in executing Antares' client event strategy, primarily for third-party conferences and sponsor ships
• Maintain the firm's event and conference calendar and communicate updates to internal stakeholders
• Manage the conference sponsorship program, including registrations, sponsorship deliverables, exhibitor requirements, vendors, budgets, expenses, logistics, and on-site execution
• Support proprietary investor events, executive meetings, and select internal events
• Develop project timelines and monitor milestones
• Coordinate invitations, branding, presentations, signage, attendee communications, and event follow-up
• Build relationships with internal partners and external service providers
• Use , Cvent, and CRM tools to manage workflows, registrations, and attendee information
• Track attendance, budgets, sponsorship deliverables, event metrics, and stakeholder feedback for reporting and improvement
• Contribute ideas to improve conferences, sponsorship activations, client events, and attendee experiences

• Bachelor's degree
• 3-5 years of experience coordinating marketing events, conferences, sponsor ships, or client events within investment management, financial services, or another professional services environment
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Excellent organizational, project management, and communication skills
• Experience coordinating conferences, sponsor ships, or client events from planning through execution, including logistics, vendor management, and budget tracking
• Strong relationship management skills and ability to collaborate across teams and external partners
• Experience using project management and event technology platforms such as  or similar
• Interest in leveraging AI and emerging technologies to improve productivity and event execution
• Willingness to travel as needed
  
  Advanced Microsoft Office skills:
  Word, Excel, Outlook, and Power Point
• Must have unrestricted authorization to work in the United States
• Must be willing to comply with pre‑employment screening, including drug testing, reference verification, and background check
• Preferred: experience supporting conference sponsor ships or experiential marketing programs within financial services or asset management
• Preferred: prior experience with Cvent
• Preferred: experience with
• Preferred: experience with graphic design applications
• Preferred: experience with web management tools

Demonstrates expertise in event coordination, including managing logistics, budgets, and stakeholder communications for client events and conferences. Proficient in using project management tools and technologies to enhance event execution and attendee experiences.

• Event Coordination
• Project Management
• Relationship Management
• Budget Tracking
• Microsoft Office Suite

• Event Coordination
• Logistics Management
• Budget Tracking
• Vendor Management
• Project Management

• Organizational Skills
• Communication Skills
• Collaboration Skills

• Client Events
• Conferences
• Sponsor ships
• Financial Services
• Investment Management

• Cvent
• CRM Tools
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft Power Point