Accounts Receivable Specialist

Job Title:

Accounts Receivable Specialist

Job Description

This role focuses on providing comprehensive accounts receivable and billing support for construction projects from start-up through close-out. The Accounts Receivable Specialist manages job costing, AIA billing, and lien waivers while working closely with project managers to ensure accurate, timely, and compliant billing. This position plays a key role in supporting a growing organization as it transitions to a new ERP system and continues to enhance its people-first, collaborative culture.

Responsibilities

+ Provide accounting and billing support to project managers from project start-up through project close-out.

+ Prepare accurate monthly billing packets, including all required supporting documentation based on customer requirements, terms and conditions, and contract provisions.

+ Submit billing packets to customers by specified due dates and upload them into customer or third-party portals as needed.

+ Post all approved billings accurately and timely into the ERP system.

+ Maintain and update the ERP system with budgets, contracts, billing data, and project information as directed by project managers.

+ Manage compliance-related items, including Project Insurance Certificates, enrollment in appropriate Wrap-Up Insurance Programs when applicable, bonds, Project Preliminary Notices, and UCC filings.

+ Process and track lien waivers to ensure compliance with customer and general contractor requirements.

+ Assist in resolving customer billing disputes and compliance issues in a professional and timely manner.

+ Work closely with project managers and general contractors to respond to increasing documentation and compliance requests.

+ Utilize job costing practices to ensure accurate allocation of costs and proper billing of construction projects.

+ Spend a significant portion of time working in invoicing portals, particularly using Textura (an Oracle module), to submit AIA billings and related documentation.

+ Collaborate with the AR/Billing team and AR Supervisor to support consistent processes and continuous improvement, especially during the ERP transition.

+ Support the implementation and use of the new ERP system by learning new processes, participating in training, and providing feedback to ensure smooth adoption.

Essential Skills

+ At least 4 years of accounts receivable and billing experience.

+ Construction industry experience in AR and billing.

+ Hands-on experience with AIA billing in a construction environment.

+ Practical experience with job costing for construction projects.

+ Experience preparing and processing lien waivers.

+ Ability to prepare accurate, detailed billing packets in line with customer requirements, terms, and contract provisions.

+ Proficiency in working with ERP systems for billing, contracts, budgets, and project data.

+ Experience managing compliance items such as Project Insurance Certificates, Wrap-Up Insurance Program enrollment, bonds, Project Preliminary Notices, and UCC filings.

+ Ability to work closely and collaboratively with project managers and other internal stakeholders.

+ Strong attention to detail and accuracy in billing and documentation.

+ Ability to resolve billing disputes and compliance issues professionally and efficiently.

Additional

Skills & Qualifications

+ Experience working within a dedicated AR/Billing team structure.

+ Familiarity with Textura (Oracle module) or similar construction invoicing portals.

+

Experience with ERP systems such as Great Plains and exposure to or interest in learning Acumatica.

+ Comfort working in a high-volume, multi-project environment within a large organization.

+ Strong organizational and time management skills to meet strict billing deadlines.

+ Effective written and verbal communication skills for interacting with project managers, customers, and general contractors.

Work Environment

The organization operates at over $500M in annual revenue and is in the early stages of implementing a new ERP system, Acumatica, while currently using Great Plains. The accounting function is structured with separate General Ledger, Accounts Payable, and Accounts Receivable/Billing teams, and this role reports to an AR Supervisor who oversees several team members. The position is based in a modern, clean office that opened within the last few years and supports a workforce of more than 1,000 employees nationwide.

The work schedule follows typical daytime business hours, with expectations of being in the office five days per week. The environment emphasizes a people-first approach, particularly in the ERP implementation, ensuring resources, training time, and support are available for a smooth transition. The role involves frequent use of technology, including ERP systems and the Textura (Oracle) portal for invoicing and AIA submissions, and requires close collaboration with project managers and general contractors in a professional office setting.

Job Type & Location

This is a Contract position based out of…