Accounts Payable​/Accounts Receivable Specialist

A growing property management company is seeking a detail-oriented Accounts Payable Specialist to support daily accounting operations with a strong focus on maintenance billing, vendor payments, invoice processing, and account reconciliations. This position is ideal for an accounting professional who enjoys working in a fast-paced environment, managing multiple priorities, and ensuring financial accuracy across a portfolio of residential properties.

The ideal candidate will have Accounts Payable experience, strong computer skills, and the ability to learn new systems quickly. Property management accounting experience is highly preferred.

• Process high-volume vendor invoices accurately and timely
• Review invoices for proper coding, approvals, and supporting documentation
• Maintain vendor records and supporting files
• Research and resolve invoice discrepancies
• Reconcile vendor statements and account balances
• Communicate with vendors regarding payment status and account inquiries

• Process maintenance-related invoices and work order billing
• Verify billing accuracy and supporting documentation
• Coordinate with maintenance teams and vendors regarding billing questions
• Track maintenance expenses and ensure accurate cost allocation

• Process ACH payments, electronic payments, and check runs
• Maintain payment records and audit documentation
• Assist with month-end accounting activities
• Support credit card expense reconciliation and documentation

• Assist with tenant and vendor account research
• Support trust accounting and property-related financial transactions
• Maintain organized accounting records and documentation
• Assist with reporting and special accounting projects as assigned

• 2+ years of Accounts Payable experience
• Experience with invoice processing and vendor management
• Experience with account reconciliations
• Strong data entry and financial accuracy skills
• Proficiency with Microsoft Excel and accounting software
• Strong communication and organizational skills
• Ability to manage multiple priorities and deadlines

• Property management or real estate accounting experience
• Experience with Yardi, App Folio, Quick Books, Sage, or similar accounting software
• Experience processing ACH payments and check runs
• Knowledge of maintenance billing and vendor invoicing
• Experience supporting month-end close activities

• Accounts Payable
• Vendor Management
• Invoice Processing
• Maintenance Billing
• Account Reconciliations
• Payment Processing
• Property Management Accounting
• Financial Recordkeeping
• Microsoft Excel
• Problem Solving
• Attention to Detail
• Time Management

The ideal candidate is dependable, organized, and capable of taking ownership of the Accounts Payable process. We are looking for someone who enjoys problem-solving, can quickly learn new software systems, works well with vendors and internal teams, and thrives in a collaborative property management environment.
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