Administrative Specialist Senior
Listed on 2026-02-20
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Administrative/Clerical
Education Administration, Office Administrator/ Coordinator, Administrative Management, Office Assistant
Administrative Specialist Senior
Job : 322386
Location: Chandler-Gilbert Comm College
Full/Part Time: Full Time
Regular/Temporary: Regular
Hiring Salary Range
$19.26 - $25.04/hourly, DOE
Grade
110
Work Schedule
Monday-Friday, 8:30 a.m.
- 5:00 p.m.
Summer Schedule: Monday-Thursday, 10-hour workdays
Work Calendar
12 Months
Maricopa Summary
10 Colleges. Unlimited Opportunities.
The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision-creating excellence in education for a better world.
We focus on people-not profits.
With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.
We don't just support our community-we help build it.
We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.
We believe our employees are our most valuable asset.
Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.
Join us in making a real difference in the lives of over 140,000 college students each year.
Benefits
Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:
Affordable and Comprehensive Benefits Package:
- Nationwide Medical, Dental, and Vision Coverage
- Paid Time Off:
Vacation, Sick Leave, and Personal Time - 20 Paid Observed Holidays
- Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
- Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
- Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
- Tuition Reimbursement for employees and dependents
- Annual Professional Development Funding
- Flexible Work Schedules
- District-Wide Wellness Program with Workshops and Webinars
- Monthly Health & Wellness Calendar and Newsletter
- Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs
- Employee Assistance Program (EAP)
- Sight-On-Site Eye Care Services
- Mobile On-Site Mammography Screenings
- Pre-Retirement Planning Events
- Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)
The Administrative Specialist Senior works under the direction of the Program Manager and in collaboration with Program Coordinators to provide comprehensive administrative, front desk and office support to the Tutoring/Learning Center at Chandler-Gilbert Community College. Our ideal candidate will deliver excellent customer service to diverse populations, including both internal and external customers; take initiative, prioritize tasks, and manage projects to completion in a time-efficient manner to meet department needs;
communicate effectively, problem solve, and utilize multiple technological systems to support the department.
Essential Functions
30% - Administrative & Operational Support
Performs comprehensive administrative and office support functions to ensure efficient daily operations of the Tutoring/Learning Center, working closely with the Program Manager and Program Coordinators.
Coordinates facility usage, space readiness, and event logistics.
Monitors, verifies, corrects, and enters part-time employee time records as directed by the Program Manager.
Arranges maintenance and repair of equipment and facilities as needed.
Ensures compliance with established policies and procedures, seeking guidance from the Program Manager when appropriate.
25% - Customer Service & Communication
Serves as a liaison to students, community members, and campus departments, providing front-line communication and high-quality customer service.
Responds to inquiries in person, by phone, and virtually; resolves concerns or refers individuals to appropriate resources.
Acts as the department point of contact for part-time tutors in the absence of the Program Manager and/or Program Coordinators.
Prepares and distributes program materials, including flyers and presentations.
Represents the department at campus outreach and orientation events.
Communicates program policies and procedures to students, staff, and…
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