Program Coordinator - Specially Funded

The Program Coordinator is a public facing position that assists with external event scheduling and rentals, coordinates our vending machine and food kiosk program, assists with our food service provider, and processes documents through the contract lifecycle management (CLM) system. Reporting directly to the Associate Vice President in Administrative Services, this position services all three of our locations:
Pecos, Williams, and Sun Lakes.

Essential Functions

30% - Assists with external event scheduling and rentals, including meeting with clients, calculating costs, coordinating with support areas, and completing the facility rental. This also includes facility use agreements, waivers, MOUs, and co-sponsored events. Collaborates with the Program Analyst on the event calendar, noting peak times, and tracking data. Tracks data from debriefs that is utilized for future improvements.

30% - Coordinates CGCC's vending machine and food kiosk program. Works with our external vendors (Canteen and Coke) to ensure machines are functioning and stocked. Monitors trends and provides reports for analysis. Communicates updates, machine moves, and changes to stakeholders. Assists with day to day food service items as needed.

15% - Collects and processes documentation (leases, contracts, agreements, etc.); collects and tracks data (food service; events). Communicates updates to respective areas.

15% - Reviews and updates SOPs, ensuring they are current; updates webpages; works on projects and research as assigned. Runs variety of reports. Covers and assists at our Sun Lakes Center as needed.

10% - Other duties as assigned.