Executive Operations Coordinator

Executive Operations Coordinator

Location:

Chandler, AZ | Employment:
Full-Time |

Schedule:

Day Shift (Mon-Thu 6:00am-3:30pm, Fri 6:00am-10:00am) | Workplace:
Onsite

The Zippertubing Company is a U.S.

-owned manufacturer specializing in custom cable bundling, wire harness protection, and engineered component shielding solutions. Founded in 1957, we support mission‑critical applications across Aerospace, Defense, Medical, Automotive, Space, and Industrial markets. With a team of approximately 50 employees, we offer the stability of a long‑standing manufacturer with the agility of a small, collaborative company. We design and produce highly customized, niche solutions for our customers.

The Executive Operations Coordinator will play a critical role in delivering the precision, responsiveness, and quality our customers rely on. This role is not a traditional executive‑assistant position; while it involves executive support, the primary focus is on special projects, data gathering, operational coordination, and follow‑through across departments. The ideal candidate is proactive, detail‑oriented, and comfortable working independently in a manufacturing environment.

• Partner closely with the General Manager to support day‑to‑day operational priorities.
• Assist with preparation of reports, presentations, and internal communications.
• Track action items, deadlines, and deliverables across departments to ensure follow‑through.
• Support cross‑functional projects by gathering, organizing, and summarizing data.
• Assist with operational reporting related to production, quality, staffing, or performance metrics.
• Conduct basic data analysis and prepare summaries to support decision‑making.
• Coordinate project timelines and status updates.
• Help document processes, workflows, and procedures as needed.
• Maintain organized records, files, and documentation.
• Support internal meetings by preparing materials, capturing notes, and tracking outcomes.
• Serve as a point of coordination between leadership and internal teams.
• Work with Engineering, Operations, Sales, HR, Accounting, and Production teams as needed to support business initiatives.

• Must be a U.S. citizen or permanent resident to meet ITAR employment requirements.
• Bachelor’s degree in Business, Operations, Administration, or related field preferred (or equivalent experience).
• 3+ years of experience in an executive support, operations coordination, project coordination, or administrative role.
• Strong organizational and time‑management skills with the ability to manage multiple priorities.
• Comfortable working with data, spreadsheets, and basic reporting;
  Excel proficiency required.
• Strong written and verbal communication skills.
• Ability to work independently, exercise sound judgment, and handle confidential information.
• Experience in a manufacturing, industrial, or operational environment is a plus.

While performing the duties of this job, the EOC will work in a multi‑occupied office environment, with face‑to‑face customer interactions, and some work will be performed on the production floor, near vibrating loud equipment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. At times the employee may be exposed to airborne particulates, moving mechanical parts, and vibrations on the production floor.

The noise level can be loud s role is partially sedentary; however, some filing is required. The position requires the ability to lift files, open filing cabinets, bend or stand on a step ladder as necessary, and occasionally lift or move up to 25 pounds. The job involves sitting, talking, hearing, climbing stairs, using the elevator, and walking throughout the 8‑10‑hour shift.

Hand‑eye coordination is necessary to operate tools, drafting instruments, computers, printers, and various equipment.

This job description is not intended to cover or contain a comprehensive listing of activities, duties, or responsibilities. This individual will also be responsible for all other duties assigned by the department manager or executive management as directed.