Program Coordinator - Specially Funded

Program Coordinator - Specially Funded

Job

Location:

Chandler-Gilbert Comm College

Full/Part Time:
Full Time

Regular/Temporary:
Regular

Hiring Salary Range: $22.06 - $28.67 hourly, DOE

Grade: 112

Work Schedule:

Monday - Friday, 8am - 5pm

Work Calendar: 12 Months

This is a grant funded assignment with a projected end date of June 30, 2027 with renewal based on available funds and the needs of MCCCD.

Maricopa County Community College District is one of the largest community college systems in the nation, serving students across Maricopa County with 10 fully accredited colleges and 31 satellite locations.

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off:
  Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

• District-Wide Wellness Program with Workshops and Webinars
• Monthly Health & Wellness Calendar and Newsletter
• Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs
• Employee Assistance Program (EAP)
• Sight-On-Site Eye Care Services
• Mobile On-Site Mammography Screenings
• Pre-Retirement Planning Events
• Qualifying Employer for Public Service Loan Forgiveness

The Program Coordinator is a public facing position that assists with external event scheduling and rentals, coordinates the vending machine and food kiosk program, assists with the food service provider, and processes documents through the contract lifecycle management (CLM) system. Reporting directly to the Associate Vice President in Administrative Services, this position services all three of our locations:
Pecos, Williams, and Sun Lakes.

• 30% – Assists with external event scheduling and rentals, including meeting with clients, calculating costs, coordinating with support areas, and completing the facility rental. Also manages facility use agreements, waivers, MOUs, and co-sponsored events.
• 30% – Coordinates the CGCC vending machine and food kiosk program, works with external vendors (Canteen and Coke) to ensure machines are functioning and stocked, monitors trends and provides reports for analysis, communicates updates, and assists with day‑to‑day food service items as needed.
• 15% – Collects and processes documentation (leases, contracts, agreements, etc.); collects and tracks data (food service; events). Communicates updates to respective areas.
• 15% – Reviews and updates SOPs, ensuring they are current; updates webpages; works on projects and research as assigned; runs a variety of reports. Covers and assists at the Sun Lakes Center as needed.
• 10% – Other duties as assigned.

Bachelor's Degree from a regionally accredited institution in education, business or public administration, or a directly related field and one year of experience in researching information, gathering data, performing preliminary analysis, and preparing reports, OR an equivalent combination of the conferred degree and directly related full‑time work experience sufficient to perform the essential duties of the job, unless otherwise subject to any other requirements set forth in law or regulation.

• Experience with 25
  
  Live or other event management software.
• Experience with creating and processing documents for review and approval.
• Experience in higher education or an institutional setting.
• Experience organizing events, working with vendors, and coordinating with stakeholders.
• Experience with software such as Google Suite, Adobe Sign, Microsoft Suite.
• Two years of customer service experience.
• One year of relevant full‑time MCCCD experience during the previous two years.
• Experience with in other community college systems or higher education institutions is…