Executive Administrative Assistant

Position Overview

We are seeking an Executive Administrative Assistant to support two senior APTM leaders. This full‑time, on‑site role is based in Chandler, AZ.

• Manage multiple executive calendars, identify and resolve conflicts, and prioritize critical meetings.
• Coordinate complex meetings with executive‑level administrative professionals across multiple time zones.
• Prepare for meetings, record minutes, and track deadlines, milestones, and key events.
• Co‑ordinate extensive domestic and international travel in accordance with company travel policies.
• Support customer visits, departmental events, webcasts, conferences, and face‑to‑face meetings across teams.
• Provide support for urgent or ad‑hoc operational meetings, including emergency response events.
• Manage departmental logistics such as organizational charts, distribution lists, SharePoint sites, collaboration tools, and internal communication platforms.
• Work with cross‑functional partners to support business objectives while maintaining confidentiality and professional judgment.
• Interpret and triage information requests, determining appropriate action and escalation.
• Handle multiple tasks simultaneously, adjusting priorities as business needs evolve.
• Maintain diplomacy, tact, and sound judgment when interacting with employees, leaders, suppliers, and external stakeholders.
• Improve administrative processes through strong organizational practices.
• Provide backup coverage for other administrative staff, support onboarding, mentoring, and integration of new team members.
• Track and audit organizational workstations and PCs, maintaining accurate records for compliance.
• Coordinate onboarding logistics, including space allocation and equipment ordering.
• Collaborate with staff to provide data that enables budget planning and expense control.
• Disburse funds and monetary awards for recognition programs, ensuring accuracy and compliance with policies.

• Excellent credibility with peers and senior leaders.
• Influence ability to accomplish work through collaboration.
• Strong anticipation of next steps across a range of activities.
• Effectiveness in ambiguous situations with minimal direction.
• Customer‑service mindset and consistent discretion with sensitive information.
• Flexible thinking and creative problem‑solving skills.
• Excellent project management, organizational discipline, and attention to detail.
• Exceptional attention to quality, responsiveness, and trustworthiness.
• Strong teamwork and partnership mindset.
• Proactive approach to identifying issues and solving problems.
• Clear, professional verbal and written communication skills.

• High school diploma or GED with 7+ years of related administrative experience.
• 5+ years supporting multiple leaders in an administrative capacity.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with enterprise tools such as Workday, Concur, SharePoint, and collaboration platforms.
• Demonstrated ability to manage complex workloads in a fast‑paced environment.
• Strong independence, decision‑making capability, and initiative.
• Learning mindset and proactive recommendation of solutions to improve team efficiency.

• Job Type: Experienced Hire
• Shift: Shift 1 (United States of America)
• Primary
  
  Location:
  
  Chandler, AZ
• On‑site presence required.
• Not eligible for immigration support.
• Annual Salary Range: $91,750.00 – $ USD (Hourly Role).

Competitive pay, stock bonuses, and comprehensive benefit programs including health, retirement, and vacation.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, age, disability, or any other characteristic protected by law.