Administrative Assistant

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Penington Painting Company is a national specialty contractor recognized for exceptionally high standards in Safety, Quality, and Environmental Awareness. We are a fast-growing commercial, industrial, and specialty coatings company with a strong team culture and a commitment to excellence.

We are building something special and we are very intentional about who joins our team. We are looking for someone who isn’t just seeking a job, but a long‑term home where they can grow, advance quickly, and truly blossom within an organization that values its people.

If you are dependable, growth‑driven, and thrive in a fast‑paced environment where teamwork matters, we want to meet you.

The Administrative Assistant plays a critical role in supporting our daily operations, project teams, and financial processes. This individual must be highly organized, proactive, tech‑savvy, and capable of managing multiple priorities with accuracy and urgency.

• Takes ownership and follows through without being asked twice
• Shows up consistently and can be counted on
• Wants to grow quickly within a company that promotes from within
• Thrives in a team‑first, high‑performance culture
• Is looking for a long‑term opportunity, not a stepping stone

There is significant opportunity for advancement for the right person who demonstrates initiative, leadership potential, and commitment.

• Accounts Payable – accurately process vendor invoices and reconcile statements
• Track and manage job cost entries; support month‑end reporting
• Assist with check runs and petty cash reimbursements
• Office Management & Administrative Support – oversee daily office operations including supplies, filing systems, and reception duties
• Coordinate scheduling, calendars, and meeting logistics for management
• Maintain compliance with internal documentation standards
• Organize electronic and paper filing systems for active projects

• Utilize Foundation Software for financial entries, job costing, and reporting
• Leverage Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint) for collaboration
• Use Microsoft Copilot and AI tools to streamline workflows and reporting

• Serve as a primary point of contact for project managers, vendors, subcontractors, and clients
• Communicate professionally in person, by phone, and in writing
• Support HR functions including onboarding documentation and training coordination
• Assist with subcontractor agreements, insurance compliance, and tracking

We are selective. Our team members represent our culture, standards, and reputation.

• Dependability and reliability
• Strong work ethic and personal accountability
• A positive, team‑oriented mindset
• Desire for professional growth
• High attention to detail and organizational excellence
• Ability to prioritize and manage multiple responsibilities
• Professional communication skills with a friendly, confident phone presence
• Adaptability in a dynamic, evolving environment

• Minimum 3 years of administrative experience in construction, trade services, or a professional office environment
• Accounts payable experience required
• Proficient in Microsoft 365 and Excel; familiarity with AI productivity tools such as Microsoft Copilot
• Strong time management and deadline‑driven performance
• Excellent interpersonal, written, and verbal communication skills; pleasant phone voice
• Strong typing skills and data entry proficiency
• Strong organizational skills and ability to prioritize workloads; ability to multitask
• Team player, adaptable to a fast‑paced, evolving environment
• Spanish/English bilingual is highly valued

• Competitive compensation based on experience
• Health benefits
• Paid time off
• Retirement plan options
• Clear growth path and advancement opportunities

We care deeply about our team. We work hard, support one another, and maintain high standards. We want our employees to enjoy coming to work each day and feel proud of what they’re building.

This is an opportunity to join an elite, high‑performing team with substantial room for growth. If you are looking for your next long‑term professional home (and are ready to grow quickly with a company that recognizes and rewards commitment) we encourage you to apply!