Site Admin Assistant - Chandler, AZ

Administrative Specialist – Fab 62 Project Job Summary

Performs a broad range of administrative responsibilities requiring accuracy, sound judgment, initiative, discretion, and knowledge of protocol. Supports routine and complex activities for a semiconductor fabrication project in Chandler, Arizona, including coordination of travel, expense reports, correspondence, and project materials.

• Maintain a hard copy or electronic calendar for manager(s).
• Independently schedule and reschedule appointments based on manager’s commitments and priorities, providing adequate detail to individual items.
• Meet regularly with manager(s) to stay informed of key issues and coordinate workload priorities.
• Coordinate requests from clients, managers, and in-house staff, determining action on important or emergency matters or directing them to the necessary contact in the absence of manager.
• Coordinate travel arrangements (domestic and international) and prepare detailed itineraries.
• Manage expense reports through Concur.
• Organize facilities and catering for conferences, meetings, training, or employee events.
• Create, organize, and distribute presentations or materials needed for meetings.
• Coordinate special activities and programs with manager’s input and approval.
• Compose routine correspondence for appropriate signature.
• Process project correspondence, conference notes, and meeting minutes.
• Assist with internal moves and space changes.
• Collect, review, and distribute hard copy and electronic mail; independently handle mail not requiring manager’s attention.
• Use Enterprise Content Management System (ECMS) to electronically process project records.
• Order supplies and other items as required.
• Perform other duties assigned by manager(s).

High School or GED.

1–2 years of related experience.

• Intermediate to advanced skills in Microsoft Office Suites (skills test may be administered).
• Working knowledge of SharePoint.
• Working knowledge of Visio.
• Working knowledge of Teams.
• Working knowledge of Concur.
• Excellent oral and written communication skills (skills test may be administered).
• Strong organizational skills with attention to detail.
• Experience interfacing with management and customers.
• Professional demeanor.
• Ability to handle confidential information.
• Working knowledge of Aconex or other electronic document management system.
• Ability to work independently.
• Ability to work overtime on short notice as required.

Chandler, Arizona