Site Admin Assistant

Overview

Bechtel builds extraordinary teams delivering inspiring projects worldwide. Our work spans Infrastructure;
Nuclear, Security & Environmental;
Energy;
Mining & Metals;
Manufacturing and Technology. We help customers complete projects from planning through startup and operations, creating jobs, growing economies, and delivering critical services.

Core to Bechtel are our Vision, Values and Commitments. Learn more about our impact and our extraordinary teams building inspiring projects in our Impact Report.

Fab 62 is an advanced semiconductor fabrication facility for Intel Corporation, located at Intel s Ocotillo campus in Chandler, Arizona. The M&T team delivers the engineering, procurement, and construction scope required to complete and finish-out a leading-edge chipmaking facility—an environment where precision, cleanliness, schedule certainty, and coordination across thousands of personnel are essential. The project supports expanding domestic semiconductor manufacturing capacity, contributing to a resilient technology supply chain and local Arizona employment.

Joining the Fab 62 team means contributing to a strategically important construction effort in the United States and helping deliver the infrastructure behind the next generation of microelectronics.

Performs a broad range of administrative responsibilities requiring accuracy, sound judgment, initiative, discretion, and knowledge of protocol. The position supports both routine and complex activities, including coordinating travel, preparing expense reports, and drafting professional correspondence. Success in this role requires the ability to anticipate issues, manage changing priorities, and contribute to the overall efficiency and organization of the team.

• Maintain a hard copy or electronic calendar for manager(s).

• Independently schedule and reschedule appointments based on manager’s commitments and priorities providing adequate detail to individual items.

• Meet regularly with manager(s) to stay informed of key issues and coordinate workload priorities.

• Coordinate requests from clients, managers, and in-house staff, determining action on important or emergency matters or directing them to the necessary contact in absence of manager.

• Coordinate travel arrangements (domestic and international) and prepare detailed itineraries.

• Manage expense reports through Concur.

• Organize facilities and catering for conferences, meetings, training, or employee events.

• Create, organize, and distribute presentations or materials needed for meetings.

• Coordinate special activities and programs with manager’s input and approval.

• Compose routine correspondence for appropriate signature.

• Process project correspondence, conference notes, & meeting minutes.

• Assist with internal moves and space changes.

• Collect, review, and distribute hard copy and electronic mail. Independently handles mail not requiring manager’s attention

• Use ECMS to electronically process project records.

• Order supplies and other items as required.

• Other duties assigned by manager(s).

• Requires 1-2 years of related experience

• Intermediate to advanced skills in Microsoft Office Suites. A skills test may be administered to determine proficiency.

• Working knowledge of Share Point

• Working knowledge of Visio

• Working knowledge of Teams

• Working knowledge of Concur

• Excellent oral and written communication skills. A skills test for grammar/spelling may be administered.

• Strong organizational skills with attention to detail

• Experience interfacing with management and customers

• Professional demeanor

• Able to handle confidential information

• Working knowledge of Aconex or other electronic document management system

• Must be able to work independently

• Ability to work overtime on short notice as required

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world s toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing…