Senior Administrator EHS

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The Senior EHS Administrative Assistant is responsible for providing secretarial services and administrative assistance for the day-to-day activities within the Safety department. This hybrid role – three days in office

• Supports the day-to-day operations for Safety department
• Provide administrative support to the Director of EHS
• Coordinates with the Director EHS - USA and the EHS Managers on scheduling and organizing meetings
• Implements and maintains filing systems for the office
• Provides suggestions to the management on the overall functioning of the office
• Manage digital platforms
• Manage metrics for U.S. projects
• Manage Director EHS expenses
• Manage Director EHS travel
• Hybrid role – three days in office
• EHS Program Coordination
• Provide day-to-day administrative support for enterprise EHS programs
• Coordinate documentation, maintain program records, tracking action items, and assisting with program implementation across supported business units.
• EHS Systems & Data Administration
• Maintain EHS management systems – users, project locations, user access, labor hours, SBOs
• Maintain incident records
• Incident Reporting & Documentation Support
• Support the incident reporting process
• Maintain house OSHA logs
• Laise with insurance carrier for workmen’s comp
• Training & Communication Administration
• Coordinate EHS training assignments
• Distribute OSHA certification cards
• Compliance & Reporting Support
• Assist with customer prequalification submissions, contractor management systems, compliance documentation, monthly reporting, dashboards, and other recurring EHS administrative requirement
• Administrative & Operational Support
• Not all inclusive as the roles is dynamic
• Other duties as assigned

• High School Diploma or GED required
• 5+ years of experience
• Knowledge of safety and health regulations preferred
• Strong knowledge of Microsoft products (e.g. Word, Excel, Power Point, Outlook, etc.)
• Communication skills, including writing and verbal skills to interface effectively with all levels of leadership and staff
• Ability to work efficiently and possess excellent time management skills
• Outstanding organizational skills and be detail oriented