Administrative Specialist Sr

The purpose of this position is to support the Dean of Arts and Sciences, Dean of Instruction, and Dean of Workforce. Core duties include coordinating projects, calendars, and events; providing deans with information and reports; providing quality customer service to students, faculty, staff, and community members; and collaborating with academic divisions and other college departments.

Essential Functions

50% - Coordinates projects, calendars, and events. Provides administrative support of projects, events, and programs. Schedules, prioritizes, coordinates and performs administrative office support activities related to meetings, projects, events or office services. Assists with research and gathering information. Communicates with internal and external resources regarding policy/procedural, project, event or program information. Receives and responds to inquiries and information requests, resolving issues or referring requests to appropriate resource.

20% - Researches, gathers, compiles and reviews data and information in support of assigned function, program, project or support area. Designs and formats complex documents; composes original documents, correspondence and presentations. Creates documents, meeting minutes, reports, correspondence, and/or other communication materials. Makes travel arrangements.

20% - Monitors and tracks budgets, funding and expenditures. Assists with budget preparation. Completes grant tracking.

5% - Oversees the maintenance of files, records, database information and documentation related to assigned area and according to established procedures. Adheres to applicable policies and procedures.

5% - Performs other office duties as assigned