Buyer, Administrative​/Clerical

Job Title

High School Diploma or General Equivalency Diploma (GED) required in English. One (1) year experience in volume purchasing or related area;
One (1) year experience working with personal computers; prefer some college hours with some equivalent business school training; ability to perform accurate data entry; ability to type a minimum of 50 WPM. Must be able to operate standard office machines including a 10-key calculator, and knowledge of purchase orders process, accounting, and spreadsheets. A valid Texas Driver's License and an acceptable driving record.

An Associate's Degree in business administration, some college hours with some equivalent business school training; ability to perform accurate data entry; ability to generate reports using excel and familiar with on-line bidding system.

Requests and processes verbal quotations. Assists in researching and compiling the specifications and vendor list for the formal bids, written quotes, and phone quotes. Sends out written quotes and tabulates for buyers. Forwards bids and written quotes for purchasing to process. After bid opening, calculates bid tabulations, checks for accuracy, and forwards as appropriate. Processes phone quotes. Generates purchase orders for the formal bids, written quotes, phone quotes.

Distributes regular purchase orders and orders for vendors. Compiles and faxes vendor orders. Processes state purchase orders. Attends bid openings. Checks sole source vendors. Calls vendors to find out the status on purchase orders Randomly audits invoices of monthly purchase orders. Assists on special projects. Checks bid control data bases on remaining balances.

Assists vendors regarding questions on particular purchase orders. Handles invoices with no purchase order number (investigation). Keeps a file of all written and verbal quotes. Takes charge of preventive maintenance of office equipment quotes. Maintains files current and organized. Maintains direct communication with the purchasing department on a daily basis. Able to use technology required to perform the job. Follows established safety procedures and techniques to perform job duties.

Maintains confidentiality. Maintains a high level of ethical behavior as is expected of all district employees. Maintains professional growth by attending in-services and meetings, as requested/required. Performs any other duties as assigned Supervisor/Director.