Registrar, Administrative​/Clerical, Clerical

About Primavera Online School

Primavera Online School is an accredited, tuition-free public charter school serving students across Arizona for more than 25 years. We specialize in flexible, student-centered online education designed to meet learners where they are - academically, emotionally, and socially.

We believe every student deserves access to an education that adapts to their life, not the other way around. At Primavera, we support diverse learners, empower families, and partner closely with educators to create personalized learning experiences that drive real outcomes. Our work is grounded in care, accountability, and a deep commitment to helping students succeed - both in school and beyond.

As a fully remote organization, we value clear communication, collaboration, and ownership. You'll find a mission-driven team that takes its responsibility to students seriously while supporting one another as professionals and humans.

Registrar

Hybrid (Chandler, AZ)

Registrar Supervisor

Non-Exempt/Full-Time

You'll be part of the Registrar team, working closely with the Registrar Supervisor and collaborating with school staff, administrative teams, other schools, outside agencies, and internal departments.

The Registrar team is responsible for maintaining accurate student records, supporting enrollment and registration processes, responding to records requests, and ensuring student information is handled accurately and in accordance with applicable requirements.

The team culture is organized, collaborative, detail-oriented, and compliance-focused, with opportunities to strengthen school operations, support students and families, and help ensure accurate and timely student records.

In this role, your work will directly impact students, families, educators, and school operations by ensuring student records and information are accurate, organized, accessible, and maintained in accordance with applicable school, district, state, and federal requirements.

You'll help maintain permanent student records and testing information, support enrollment and registration activities, process records requests, and collaborate with internal and external partners to ensure student information is handled appropriately.

Your attention to detail and timely follow-through will help create a positive enrollment experience while supporting Primavera’s commitment to accurate records and strong school operations.

• Maintain accurate permanent student records, cumulative folders, transcript files, demographic information, and test scores for enrolled and incoming students.
• Ensure student records and information remain compliant with applicable school, district, state, and federal requirements.
• Process student record requests accurately and within required time frames.
• Respond to written requests from appropriate agencies and individuals regarding student information and records.
• Answer inbound calls regarding student enrollment status and records requests.
• Collaborate with other schools and outside agencies regarding student records.
• Work with appropriate teams to ensure accuracy and adherence to requirements related to admissions, registration, withdrawal, guardianship, and student transfers.
• Evaluate routine transcripts for new students to determine appropriate and equivalent awarding of credits and grade placement.
• Collaborate across departments to facilitate a positive and professional enrollment experience, providing requested information or directing prospective students to the appropriate department when needed.
• Support assigned administrative personnel with administrative functions and related tasks.
• Occasionally assist with front desk coverage.
• Use electronic systems and equipment for word processing, data management, information retrieval, visual presentations, and telecommunications.
• Complete other duties as assigned.

• Exceptional attention to detail and a high level of accuracy.
• Strong organizational, filing, and time-management skills.
• The ability to effectively manage time-sensitive work while maintaining composure, professionalism, and a positive attitude.
• Strong written and verbal communication skills.
• The ability to handle confidential student information with professionalism and discretion.
• The ability to work effectively with internal teams, schools, outside agencies, and other stakeholders.
• Strong data-entry and administrative…