Facility Coordinator

Facility Coordinator

Amentum is seeking a motivated Facility Coordinator for our team in Chandler, Arizona. Provide general overall FM administrative support including continuous monitoring of facility. Work with property managers to handle routine property management operations, including procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts, processing of accounts payable and accounts receivables;
Directly support the Management with on-going facility and team related responsibilities, including, but not limited to:

• Assist with budgetary requests, analysis and reporting
• Act as a liaison to finance team and other account team members
• Assist with researching, analyzing and reporting budget variances
• Work with team members to identify and respond to any financial or budgeting related issues
• Helps support facility specific cost savings targets to contribute to the account achieving significant savings
• Provides support for guests, visitors and employees at client locations
• Assists with receiving and dispatching of work requests to technical staff, vendors or other services providers
• Resolves problems associated with all building services including janitorial, food service, coffee services, parking, vending, badging, conference rooms, cubes as well as interior and exterior furnishings, fixtures and equipment.
• Provides support for meetings and conference room reservations, as needed and directed
• Assists with the coordination and scheduling of maintenance activities
• Assists management and staff with operational reporting, budgeting, financial systems, purchasing as necessary.
• Provides facility specific assistance to the project management team as needed or requested
• Acts as an interface with client, visitors and guests.
• Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation.
• Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery.
• Reads and understands the applicable Service Level Agreements, helps achieve the Key Performance Indicators and scores favorably on the client satisfaction surveys.
• Ensures appropriate follow up with customers
• Seeks to continuously improve processes, systems and overall client satisfaction
• Provides direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed
• Must be proficient at Excel Spreadsheets, and administrative capability of customizing administrative reports.
• Ensure accuracy and timely updates to all database files (contacts, contracts, vendors, landlords, emergency files, etc.), and recurring client and Sr. Facility Manager documentation and reporting requirements; in supporting all areas of Property Management Operations/Administration.

Minimum Requirements:

• High school diploma or GED certificate
• Superior customer service skills and orientation
• Ability to maintain professionalism at all times under stressful situations
• Ability to plan and manage work under time constraints
• Ability to multitask and work without direct supervision
• Proficient in MS Office, and possess strong written, verbal and people skills
• Strong organizational skills and collaborative style needed.
• 2+ years' experience with Facility or Property Administration
• 5+ years of relevant experience with a High School Diploma or equivalent; 3-5 years of relevant experience with a Bachelors degree.

Preferred Qualifications:

• Bachelor's Degree in a field of Business.
• Experience utilizing Continuous Improvement disciplines such as Six Sigma, Kaizen, Lean Manufacturing, 5S, 4 M's, etc.
• Experience creating metrics and data mining for driving performance results
• Experience creating Power Point presentation and giving presentation in front of large audiences

Additional Information:

• Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
• This position may require a valid Driver's License.
• This position does not include sponsorship for United States work authorization.
• This position will require the ability to obtain a security access badge at our client's location.
• High school diploma or demonstrated equivalent.
• Must be a US Citizen

Physical Requirements:

• Requires the ability to regularly lift up to 50 lbs.
• Requires the ability to regularly climb extension ladders, roof ladder, stepladders, and stairs at least 10 times during shift.
• Requires the flexibility to bend/stoop, squat repetitive during shift.
• Requires the ability to regularly kneel repetitive for shift.
• Requires the ability to move in a 90-degree fashion on a repetitive basis for shift.
• Requires the ability to stretch/reach on a repetitive basis for shift.
• Requires the ability to walk extensively throughout the plant during shift.
• Requires the use of a Company/Client approved utility knife.
• Requires the ability to differentiate colors pertaining to wire…