Buyer, Business

Chandler Unified School District Job Description

Classification:
Support Hourly

Job Title:

Buyer

Calendar: 2611H (12 Month)

Salary:
Grade 115 (Support Hourly)

Job Goal:
Procure supplies, materials, equipment and services in the most cost effective manner for district funded expenditures by adhering to Arizona Statutes, School District Procurement Rules and Uniform System of Financial Records (USFR).

Minimum Qualifications:

• Two (2) year degree and/or any equivalent combination of training, education, experience, or professional certification.
• Experience in purchasing supplies, materials and services within a public procurement organization; preferred.
• Demonstrate ability in preparing specifications for quotes, bids, and proposals that are diverse in nature.
• Demonstrate ability to source suppliers, materials, equipment, and services.
• Effective oral and written communication and a high degree of cooperation and teamwork are necessary.
• Ability to maintain ethical business practices.
• Must possess basic clerical, math, and good organizational skills.
• Experience in the operation of a variety of computer software applications, including but not limited to:
  Microsoft Office Products, plus various financial management software.

Core

Job Functions:

• Review and approve purchase requisitions for conformance to District, State and Federal procurement rules.
• Define requirements and prepares specifications for quotes, bids and proposals for supplies, equipment and services.
• Prepare, issue, evaluate and award formal solicitations and related documents including, but not limited to:
  Request for Proposals (RFP), Invitation for Bids (IFB), Request for Qualifications (RFQ), Request for Information (RFI) and multi-year quotes.
• Conduct pre-bid meetings, site walks, oral presentations/demonstrations, and evaluation committee meetings for projects as required.
• Negotiate pricing and request best and final offers as required.
• Monitor vendor spending and contract totals to ensure compliance with the USFR, State Procurement Rules and Governing Board Policy.
• Effectively and efficiently administer contracts including ongoing contract administration which includes evaluating revisions, price increases and monitoring vendor performance.
• Approve price increases and make revisions to purchase orders and/or contracts as necessary.
• Assist in maintaining annual maintenance agreements for District equipment and software.
• Assist in training district personnel on procurement rules and requirements including the use of District financial software system for procurement purposes.
• Meet with vendors to encourage and promote good customer/supplier relationships and provide assistance on how to conduct business with the District.
• Maintain confidentiality of proprietary and other sensitive information related to procurement.
• Maintain procurement records as prescribed by the USFR, AZ State Procurement Rules and Governing Board policy.
• Respond to all internal and external customers, as it relates to position, in a prompt, efficient, friendly, and patient manner.
• Exercise positive problem solving behavior and conflict resolution.
• Participate in purchasing related professional organizations.
• Ensure all transactions adhere to legal and district requirements.
• Complete work in a timely manner.
• Perform other duties as assigned.
• Perform all duties in a safe and prudent manner.

Core Values:

• Excellence in all we do. No matter how large or small, we value excellence in all parts of this organization. Excellence is a value, a quality, and our most important product.
• Equity and fairness in all things. Education is the greatest leveler, and we intend for all our students, staff, and patrons to have the opportunity, tools, and ability to succeed and excel.
• Collaboration is an effective decision-making model as well as an effective morale-enhancing model.
• Integrity is simply non-negotiable. Honesty, integrity, and reliability are the foundations of our organization.
• Efficiency is the essence of being a good steward of public trust. We are supported by our community because we continually demonstrate our ability to produce the very best by carefully using the resources available.

Professional Qualities:

• Respond to all internal and external customers, as it relates to position, in a prompt, efficient, friendly, and patient manner
• Function effectively as a team member
• Be responsible, reliable, and punctual
• Be flexible and adaptable to change
• Positively accept direction
• Maintain courteous, cooperative working relationships with students, staff, and parents
• Direct constructive criticism toward improving the district
• Exercise positive problem-solving behavior and conflict resolution skills
• Adhere to the dress code appropriate to the site and job
• Share sensitive student and staff information on a need-to-know basis
• Be a positive role model
• Work with a large cross-section of people in a professional and non-judgmental manner

Physical Requirements:

• Positions in this classification often require physical activities such as stooping,…