Accounts Payable Coordinator

Overview

The Accounts Payable Coordinator is responsible for managing invoice processing, payment and vendor management tasks within the organization. They partner cross‑departmentally and externally to ensure that records, payments and financial statements are timely and accurate.

• Ensure the daily management of all payment cycle activities.
• Manage accounts payable using multiple accounting systems and other programs.
• Track and analyze all payments and expenditures, including purchase orders, invoices and statements, ensuring account coding is appropriate.
• Reconcile processed work; verify entries and compare system reports to balances.
• Maintain accurate and organized historical records.
• Facilitate employee expense reimbursements; verify expense reports and prepare checks.
• Pay vendors; schedule checks and ensure payment is received for outstanding credit.
• Ensure bills are timely and accurately paid; adhere to departmental procedures.
• Respond to all vendor enquiries regarding invoices and payments.
• Support the month‑end close process by assisting with preparing various journal entries and account reconciliations.
• Monitor the Accounts Payable Inbox.
• Assist with management of the new vendor onboarding process.
• Prepare general analyses of accounts and produce monthly reports as requested.
• Recommend and support improvement of our payment processes, including analyzing workflow.
• Build the internal and cross‑functional relationships necessary to achieve ongoing and transparent communication to ensure the success of the team.
• Establish and maintain relationships with new and existing vendors.
• Vendor setup and maintenance in multiple ERPs.
• Assist with annual audit process.
• Perform other (or other related) duties as applicable or assigned.

• Understanding of basic bookkeeping and accounting skills.
• Microsoft Office proficiency, especially Excel, Word, and PowerPoint.
• Ability to learn and utilize Company ERP and financial reporting systems.
• Exceptional analytical, mathematical, critical thinking and problem‑solving abilities.
• Excellent time management, organizational, and customer‑service skills.
• Strong attention to detail.
• Demonstrated ability to prioritize and meet deadlines; ability to adapt to change.
• Proven ability to deliver quality results, even in high‑stress situations.
• Excellent communication and listening skills; ability to develop positive relationships internally and externally.
• Strong sense of accountability, responsibility and ownership.

• Bachelor's or Associate's Degree in a related field preferred.
• 1+ year of recent experience as an Accounts Payable Coordinator, or comparable work experience.
• Experience in a manufacturing environment preferred.

• Ability to work 8 hours consecutively.
• Prolonged periods of sitting at a desk and working on a computer.

The annual salary range for this role is $60,000‑70,000.

At IWCO, base pay is determined by job‑related knowledge, skills, credentials, and experience, along with factors such as role scope and location. Candidates seeking compensation outside of the posted range are encouraged to apply and will be considered based on their individual qualifications and/or may be considered for other positions.

Pay is influenced by a variety of factors specific to the position, including market conditions and, in some cases, education, work experience, and certifications. Beyond competitive pay, IWCO is committed to supporting our team members and their families with comprehensive benefits. These may include health, dental, and vision insurance, life insurance, and other wellness programs. Eligible employees also enjoy 401(k) plans, paid holidays, vacation time, sick leave, and more.

At IWCO, we invest in you so you can take care of what matters most.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.