Accounts Payable Specialist

Our client, a well-established organization within the manufacturing and marketing services industry, is seeking an Accounts Payable Coordinator to support day-to-day financial operations. This role is responsible for ensuring accurate and timely invoice processing, vendor payments, and account reconciliation while partnering cross-functionally to support month-end close and audit activities. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced, deadline-driven environment.

The Accounts Payable Coordinator manages the full accounts payable lifecycle and supports internal teams and external vendors to ensure accurate financial records and timely payments.

• Managing daily payment cycle activities, including invoice processing, coding, and payment scheduling
• Processing accounts payable transactions across multiple accounting systems and ERPs
• Tracking and analyzing payments and expenditures, including purchase orders, invoices, and statements
• Reconciling accounts by verifying entries and comparing system reports to balances
• Maintaining accurate and well-organized historical financial records
• Facilitating employee expense reimbursements, including reviewing expense reports and preparing payments
• Responding to vendor inquiries regarding invoices, payments, and account status
• Supporting month-end close by assisting with journal entries and account reconciliations
• Monitoring the accounts payable inbox and ensuring timely follow-up
• Assisting with new vendor onboarding, setup, and ongoing maintenance across multiple ERPs
• Preparing account analyses and monthly reports as requested
• Recommending and supporting improvements to payment processes and workflows
• Building strong internal, cross-functional, and vendor relationships to ensure clear communication
• Assisting with annual audit preparation and related documentation
• Performing other related duties as assigned

• 1+ year of recent experience in an Accounts Payable Coordinator role or comparable accounts payable experience
• Working knowledge of basic bookkeeping and accounting principles
• Proficiency in Microsoft Office, particularly Excel, Word, and Power Point
• Ability to learn and effectively use ERP and financial reporting systems
• Strong analytical, mathematical, critical-thinking, and problem-solving skills
• Excellent time management, organizational, and customer service skills
• High attention to detail with a strong sense of accountability and ownership
• Proven ability to prioritize tasks, meet deadlines, and adapt in a changing environment
• Ability to deliver accurate, high-quality work in fast-paced or high-stress situations
• Strong written and verbal communication skills with the ability to build positive internal and external relationships

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field
• Experience working in a manufacturing or production-based environment
• Exposure to multi-ERP environments and vendor management processes