Accounts Payable Specialist

As an Accounts Payable Specialist, this position manages the accounts payable process at Russell Marine, LLC, including processing invoices, monitoring transactions, and ensuring accuracy. The role involves distributing invoices for approval, generating reports, and maintaining accounting records to ensure compliance and financial accuracy.

• Process accounts payable in compliance with financial policies and procedures, ensuring accurate and timely payments. This includes managing high-volume tasks such as coding invoices, vouchers, expense reports, and check requests, and performing daily financial transactions like verifying, classifying, computing, posting, and recording data.
• Research and resolve invoice discrepancies by coordinating with vendors and internal departments, and monitor accounts to ensure payments are current, addressing overdue balances and discrepancies.
• Prepare and execute check runs, post transactions to journals, ledgers, and financial records, and assist with month‑end closing to ensure accurate reporting.
• Respond to vendor inquiries, provide support to resolve payable‑related concerns, and provide supporting documentation for audits to ensure compliance with audit requirements.
• Maintain accurate financial records, uphold confidentiality, reconcile monthly credit card statements, and collaborate with cross‑functional teams to streamline accounts payable processes and improve efficiency.
• Perform other related duties as assigned.

• Education: Must have a valid driver’s license. High school diploma or equivalent.
• Experience: Two (2) years of experience in Accounts Payable (A/P).
• Knowledge/Skills/Abilities (KSA): Must possess a good understanding of basic accounting principles and the ability to code G/L accounts properly. Must possess advanced knowledge of Microsoft Office, including proficiency in Excel (ability to comfortably use V‑lookup, pivot, and other functions). Ability to prioritize multiple assignments and complete work to articulated deadlines based on team needs. Strong written and verbal communication skills in English to effectively present information and respond to questions from managers, employees, and vendors.
  
  Demonstrate successful ability to build positive partnerships and work collaboratively.

• Experience: Five (5) years of experience in Accounts Payable (A/P) within the construction industry.
• Knowledge/Skills/Abilities (KSA): Bilingual in Spanish. General knowledge of Vista Viewpoint. Thorough knowledge of taxes and retainage in the construction business.

• The individual must be able to perform the job's essential functions with or without reasonable workplace accommodation.
• The individual may be required to work long hours and/or weekends.
• The individual may occasionally be required to stand, stoop, bend, crouch, kneel, climb, or sit for long periods.
• The individual will be required to operate in a clerical office setting. The individual will routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets, and tablets.
• The individual may be required to perform repetitive movements by feet, shoulders, arms, wrists, hands, and back in work performance.

Russell Marine, LLC is proud to be an equal opportunity employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other protected status. If you require special assistance or accommodation while seeking employment with Russell Marine, LLC, please contact Human Resources at humanr