HR Assistant; Bilingual-Spanish

Position: HR Assistant (Bilingual-Spanish)
SUMMARY OF COMPANY Southwest Shipyard, LP provides gas freeing and cleaning services, steaming, and flaring services, Barge and boat repair, Surface preparation and painting, water treatment and new construction services to the commercial and government marine industry. Southwest Shipyard owns and operates four (4) shipyards in South Texas with direct deep-water access to the Gulf of Mexico. We take pride in our dedicated and experienced workforce that focuses on Quality, Safety and Environmental Excellence.

Our motto is “Faster, Safer, Better”. JOB SUMMARY This position provides administrative and clerical support to the Human Resources Department and assists with day-to-day HR operations. This role supports employee onboarding, personnel record maintenance, HRIS data entry, recruiting coordination, employee communications, and other administrative functions while maintaining a high level of confidentiality and professionalism. The HR Assistant serves as a resource to employees and supports HR initiatives that contribute to an efficient and positive workplace environment.

WORK SCHEDULE Monday – Friday 8:00am – 5:00pm

Location:

Houston, Texas Regular attendance and punctuality are required of all employees. BENEFITS
• Competitive Salary.
• Comprehensive Benefits (medical, dental, vision, life, STD & LTD).
• 401(k)/Retirement Savings.
• Friendly Work Environment.
• Paid-Time off/Holidays.
• Career Path Opportunities JOB RESPONSIBILITIES
• Provide administrative support to the Human Resources Department.
• Assist with employee onboarding activities, including preparing new hire paperwork, scheduling pre-employment requirements, and conduct orientation activities.
• Maintain employee records and personnel files in accordance with company policies and record retention requirements.
• Perform data entry and updates within the Human Resources Information System (HRIS).
• Assist employees with basic HR-related questions and direct more complex inquiries to the appropriate HR team member.
• Support recruitment efforts by posting jobs, reviewing applications, scheduling interviews, and communicating with candidates.
• Coordinate pre-employment screenings, background checks, drug testing, and onboarding requirements.
• Assist with employee communications, engagement initiatives, recognition programs, and company events.
• Prepare reports, spreadsheets, presentations, and correspondence as requested.
• Assist with maintaining HR forms, documents, policies, and procedures.
• Support benefits enrollment activities and open enrollment administration.
• Assist with processing personnel actions, employment verifications, and other employee-related documentation.
• Order and maintain inventory of office supplies, HR materials, and company merchandise.
• Schedule meetings, interviews, and other HR-related activities.
• Maintain confidentiality of sensitive employee and company information.
• Assist with special projects and other duties as assigned. EXPERIENCE & QUALIFICATIONS
• Associate degree in Human Resources, Business Administration, or related field preferred; equivalent combination of education and experience may be considered.
• 1–2 years of Human Resources experience.
• Knowledge of Human Resources principles, practices, and employment-related documentation preferred.
• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience working with HRIS systems or data entry systems preferred.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and exercise sound judgment.
• Professional, positive, and customer-service-oriented attitude.
• Ability to work independently and collaboratively in a fast-paced environment. PREFERRED QUALIFICATIONS
• Bilingual (English/Spanish) preferred.
• Experience with ADP Workforce Now or similar HRIS systems preferred.
• Interest in pursuing a career in Human Resources. CAREER DEVELOPMENT OPPORTUNITY This position is part of the Southwest Shipyard Human Resources…