Entry-Level Bookkeeper

Job Description

Entry-Level Bookkeeper
Start Date: ASAP
Schedule: Monday–Thursday, 9:00 AM–5:00 PM;
Friday, 9:00 AM–2:00 PM
Dress Code: Business Casual

Position Overview

We are seeking a dependable and detail-oriented Entry-Level Bookkeeper to perform day-to-day accounting and administrative functions for multiple community associations. The ideal candidate will have at least 1 year of bookkeeping or closely related accounting experience, including exposure to Accounts Payable (AP), Accounts Receivable (AR), billing, collections, and account reconciliation.

This position requires strong attention to detail, organizational skills, professional communication, and the ability to accurately manage multiple accounts and financial transactions.

Key Responsibilities

• Post and process checks, accounts receivable transactions, miscellaneous deposits, and NSF chargebacks.
• Prepare financial updates, resale packages, settlement documentation, and other association-related financial forms.
• Process resales, new sales, ownership and address changes, foreclosures, bankruptcies, and homeowner account updates.
• Review and adjust homeowner accounts for late fees, waived fees, misapplied payments, credits, and other account discrepancies.
• Process lockbox and exception checks and distribute financial correspondence appropriately.
• Assist with billing, collections, account reconciliation, and homeowner account inquiries.
• Review delinquent accounts, prepare friendly payment reminders, and assist with certified notices prior to attorney referral.
• Prepare monthly lead sheets and verify that adjustments, charges, credits, and other transactions are accurately reflected.
• Maintain accurate financial records and review accounts for errors or discrepancies.
• Answer telephone calls and respond professionally to emails and account-related inquiries.
• Perform copying, scanning, faxing, documentation, and other administrative/accounting support functions.
• Complete additional bookkeeping and administrative duties as assigned.

Qualifications

• High School Diploma or GED required.
• Minimum 1 year of bookkeeping, accounting, or closely related experience required.
• Experience with AP, AR, billing, collections, and basic account reconciliation strongly preferred.
• Working knowledge of basic accounting principles, practices, and procedures.
• Ability to perform basic accounting calculations and analyze financial information.
• Strong analytical, organizational, and problem-solving skills.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Experience with TOPS Software is a plus.
• Strong written, verbal, interpersonal, and telephone communication skills.
• Ability to handle account discrepancies and customer concerns professionally.
• Self-motivated, proactive, detail-oriented, and comfortable working as part of a team.