Executive Assistant

Job Title

Executive Assistant

Location

WESTFIELDS - Chantilly, VA 20151 US (Primary)

Job Type

Full-time

Category

Administrative

Job Description

REQUIRES A CURRENT TS/SCI WITH POLY SECURITY CLEARANCE

This position is contingent upon award.

Do you have a strong administrative background and great customer service skills? We are looking for an exceptional Executive Assistant to join our team!

Overall, the individual will need to have strong MS Office skills (to include extensive experience in calendar management) and excellent communication skills.

Other duties performed will be the following:

• Administrative duties providing mission support in one or more functions or business areas. The nature of the Executive Assistant work varies from transactional in nature and requires general knowledge of basic administrative processes (Entry Level to moderately complex intermediate Level).
• Able to complete very complex tasks which demand a high degree of autonomy and latitude in planning, organizing, and decision making.
• Maintain a schedule of appointments for a manager or office.
• Answer routine telephone calls, direct calls and take messages.
• Greet and escort visitors.
• Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents.
• Arrange for the delivery of outgoing mail/packages with the mailroom.
• Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office.
• Draft, proofread, edit and coordinate correspondence.
• Perform research and retrieve information from databases and other resources.
• Maintain tracking records and filing systems; archive files.
• Identify records via electronic/hardcopy resources to be processed, locate records on shelves and move boxes/containers of records.
• Prepare all document pages for scanning by removing bindings.
• Maintain, update and serve as focal point for databases or spreadsheets.
• Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites.
• Participate in meetings and events: may serve as recorder and may present position-related information. Prepare access rosters and request security clearance transfers. Assist in ordering supplies/equipment and arranging for office equipment repairs.
• Perform administrative back up support for other offices.
• Proficient in the MS Office Suite.

Job Requirements

High School Diploma with (7) years of work experience OR Bachelor's degree with (3) years of related experience.

Active TS/SCI with CI Poly clearance required prior to consideration.

Travel

Security Clearance

Top Secret/SCI/CI Poly