Executive Assistant; levels

Responsibilities

Noblis ESI is seeking an Executive Assistant to support our client on-site in Chantilly, VA.

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize meeting materials, agendas, and presentations.
• Coordinate and facilitate executive meetings, including arranging logistics, preparing meeting minutes, and following up on action items.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist in the preparation and submission of reports, presentations, and other documents.
• Conduct research and gather information to support executive decision‑making.
• Assist with special projects and other duties as assigned by executives.
• Serve as program support to the government Program Manager (PM) and Office Director with responsibility for administrative knowledge of the assigned tools and programs/projects.
• Coordinate, integrate, and execute office administrative functions, personnel in/out processing, and the office Strategic Calendar.
• Provide administrative and technical support to the Government leadership team, cross‑office coordination, external mission partners, and other DoD/IC customers.

• Bachelor's degree in business administration, Communications, or a related field. Alternatively, demonstrate an additional 4 years of related experience per level if no bachelor's degree is held.
• Active Top Secret/SCI clearance with a Counterintelligence (CI) Polygraph.
• US Citizenship is required.
• Experience creating, delivering, and maintaining the office strategic calendar.
• Experience scheduling and coordinating activities, conference rooms, and travel arrangements.
• Experience conducting briefing, document reviews, and records management.
• Experience with personnel in/out processing documentations and coordination.
• Ability to problem‑solve in a rapidly changing environment and interface with the customer daily.
• Track and respond to office tasking and build and present briefings.
• Ability to work independently with minimal supervision as well as the ability to manage multiple customer requests simultaneously.

• Bachelor's degree
• 0 - 5 years of experience
• Compensation: $75,000 - $117,225

• Bachelor's degree
• 5 - 10 years of experience
• Compensation: $82,500 - $128,925

• Bachelor's degree
• 10+ years of experience
• Compensation: $99,800 - $156,050

• Master’s degree.
• 5 years of experience in office Executive Assistant or Administrative Officer functions and processes.
• Experience creating, delivering, and maintaining the office strategic calendar.
• Experience scheduling and coordinating activities, conference rooms, and travel arrangements.
• Experience conducting briefing and document reviews.
• Experience in records management.
• Ability to problem‑solve in a rapidly changing environment and interface with the customer daily.
• Track and respond to office tasking and build and present briefings.
• Experience coordination and managing decision documents, directives, work plans, governance documentation, and strategic artifacts.
• Ability to draft, proofread, edit and coordinate correspondence.
• Possess excellent writing and verbal communication skills.
• Experience attending events and capturing minutes and notes.
• Excellent interpersonal skills and the ability to summarize and brief senior level Government leaders.

Noblis and our wholly owned subsidiaries, Noblis ESI, and Noblis MSD tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management, and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors.

Learn more at Noblis
-About Us.

Our employees find greater meaning in their work and balance the other things in life that matter to them. Our people are our greatest asset. They are exceptionally skilled, knowledgeable, team‑oriented, and mission‑driven…